Corporate Accounting - Billing Supervisor

Saulsbury Industries•Odessa, TX

2d•Onsite

About The Position

The Corporate Accounting Billing Supervisor leads a billing team to ensure accurate and timely invoicing across projects in accordance with contract requirements. The role oversees billing processes and employees, works with internal departments, and interfaces with external client representatives. The supervisor provides timely, actionable reports, performance assessments, and recommendations to streamline billing. This position is based in Odessa, Texas. It requires a self-motivated professional who can work independently and meet deadlines in a fast-paced environment. The role also involves occasional domestic travel and periods of desk and computer work, standing, and walking job sites and laydown yards.

Requirements

At least an associate degree in Accounting, Finance, or Business.
At least 5 years of progressive billing or accounting experience.
At least 2 years of supervisory experience leading an accounting or billing team.
Excellent interpersonal, oral, and written communication skills.
Strong time management, organizational, and attention-to-detail skills, including the ability to meet deadlines.
Strong proofreading, analytical, and problem-solving skills.
Strong supervisory and leadership skills.
Familiarity with construction billing processes and terminology, accounts receivable, and billing.
Proficiency in Microsoft Office Suite, particularly Excel, and experience with accounting software.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Professionalism and the ability to maintain confidentiality.
Satisfactory completion of a background and credit check.
Self-motivated and able to work well independently.
Ability to sit for prolonged periods at a desk and work on a computer, stand for extended periods, walk job sites and laydown yards, and carry up to 35 pounds.
Ability to travel domestically occasionally.

Nice To Haves

Bachelor’s degree in Accounting, Finance, or a related field.
Experience in construction, energy, infrastructure, or a related industry.
Experience with job costing and project-based financial reporting.

Responsibilities

Oversee the billing team's daily workflow, ensure timely task completion and balanced workloads, and review invoices before they are sent to clients.
Review and approve invoices, payment applications, lien waivers, and supporting documentation to ensure compliance with negotiated contract terms.
Verify billing data, including project costs, labor hours, and materials.
Improve billing processes to increase accuracy and efficiency and reduce billing cycle time.
Reconcile billing discrepancies and resolve billing issues with clients.
Coordinate with project managers, project controls, and other departments to obtain the information needed to prepare client invoices.
Review and resolve past-due client accounts.
Provide accurate weekly reporting on client invoice status.
Maintain organized, accurate documentation and audit trails for invoice activities.
Generate recurring reports and ad hoc financial analyses, and perform other tasks as needed.
Manage and supervise the billing team.