Coordonnateur(trice) à la saisie de données / Data Entry Coordinator

Lamour•Montreal, QC

7h•Hybrid

About The Position

The Data Entry & Shipping Documentation Coordinator is responsible for the accurate and timely processing of all inbound shipping documentation and logistics records within the company's supply chain management system. This role plays a critical part in ensuring seamless visibility and traceability of international shipments, from origin filing through final receiving and inventory reconciliation. The ideal candidate is detail-oriented, proficient in BlueCherry, Excel, and capable of managing high-volume data with precision and urgency.

Requirements

Minimum 1–2 years of experience in data entry, logistics operations, freight forwarding, or a related supply chain role.
Hands-on experience with ERP or WMS platforms (e.g., SAP, Oracle, NetSuite, Manhattan Associates, or similar).
Familiarity with EDI transactions and manual receiving workflows is strongly preferred.
Prior exposure to international shipping documentation (TOB/FOB incoterms, Bills of Lading, customs paperwork) is an asset.
Exceptional accuracy and attention to detail in data entry tasks.
Strong organizational skills with ability to manage multiple open shipments simultaneously.
Proficiency in Microsoft Office Suite, particularly Excel (pivot tables, VLOOKUP/XLOOKUP).
Effective written and verbal communication skills for cross-functional coordination.
Ability to work under time pressure and prioritize tasks in a fast-paced warehouse/logistics environment.
Analytical mindset for identifying and resolving receiving discrepancies efficiently.

Responsibilities

Accurately efile all pending shipping documents associated with TOB (Terms of Business) and FOB (Free On Board) shipments into the logistics management system.
Verify completeness and accuracy of documentation packages including Bills of Lading, commercial invoices, packing lists.
Maintain organized digital filing records ensuring documents are retrievable and audit-ready at all times.
Perform timely in-transit status updates on active containers and shipments within the designated shipment and container modules in BlueCherry.
Flag exceptions, delays, or discrepancies in container status to the traffic team for escalation and resolution.
Process receiving transactions for delivered containers via both manual data entry and Electronic Data Interchange (EDI) methods.
Match received goods against Purchase Orders (POs), packing lists, and advance ship notices (ASNs) to confirm quantities, SKUs, and condition upon delivery.
Coordinate with the warehouse receiving team to reconcile physical counts against system entries.
Ensure all receiving records are posted accurately and within prescribed time windows to support inventory accuracy and accounts payable timelines.
Identify, investigate, and resolve receiving discrepancies including overages, shortages, and mis-shipped items at the Purchase Order module level.
Initiate and process cancellations and quantity adjustments on receiving units as required, following internal approval and authorization protocols.
Collaborate with vendors, buyers, and the procurement team to document and resolve PO variances in a timely manner.
Maintain a discrepancy log and prepare regular reconciliation reports to support audit trails and vendor scorecards.