Coordonnateur de Production - Production Coordinator

DNEG•Montreal, QC

10d

About The Position

The Production Coordinator is responsible for the smooth running of the show by proactively communicating with their artists, tracking tasks and relaying status updates to the production and supervision team. They are responsible for the artists assigned to them by ensuring artists' daily and weekly scheduled tasks are communicated, allocated, accurate and achievable. They are expected to actively facilitate the flow of information upstream and downstream between departments. This role requires them to be ever vigilant in maintaining production databases with accurate tasks, stages, elements, shot status and notes. They will coordinate dailies, take detailed notes ensuring the flow of materials to and from the client.

Requirements

Experience at a VFX studio as a Production Coordinator.
Strong vocal and written communicator.
Proven experience scheduling, meeting deadlines and adapting to changing timelines.
Good knowledge of the VFX Feature Film production pipeline, and the functions of the relevant departments within the pipeline.
Experience coordinating and running Dailies.
Experience with Google Workspace.
Experience in Autodesk Shotgrid/Grid/Flow.
Diploma or equivalent education.
Aptitude for learning new software and interest in keeping up with the ever changing technological landscape.

Nice To Haves

HTML / Wiki / Confluence skills
Prior experience with Previs / Postvis / Techvis
Onset Experience

Responsibilities

Lead daily rounds to assign and track tasks in Shotgrid (SG).
Communicate with artists about progress, task status, and notes.
Identify roadblocks and take action by notifying supervisors and production teams.
Attend dailies, introduce version details, and track progress.
Take concise notes in SG, organise playlists for client sends, and prep for client reviews.
Keep track of tasks, elements, and shots needed for upstream and downstream departments.
Coordinate with other Production Coordinators to ensure smooth transitions between departments.
Send “Good to Go” emails to allow approved work to be picked up by other departments.
Work with department supervisors to assign tasks based on skill and availability.
Schedule and track task progression in SG for at least two weeks in advance.
Keep Shotgrid (SG) accurate and up to date.
Collaborate with the Line Producer and Senior Production Manager (SPM) to meet daily and weekly targets.
Flag risks to meeting targets and attend target meetings to track priorities and updates.
Inform stakeholders of schedule changes via SG, email, or instant messaging.
Regularly communicate across different sites with production counterparts and artists.
Provide updates, inquire about progress, and help problem-solve pipeline obstacles through calls, emails, and messaging.
Step in for the PA when needed to coordinate client deliveries and log them.
Attend client calls and follow up with supervisors to ensure notes are communicated to the right departments.
Provide administrative support to the production management team and department supervisors as needed.