Coordinator

Texas Tech University•El Paso, TX

6d•Onsite

About The Position

Performs supervisory and coordinative work in the operation of a specific program or departmental project. Coordinates and supervises program functions and aspects, and monitors program staff and operational procedures. Work is performed under general supervision and evaluated based on results. May supervise program staff, volunteers, and student assistants. This position supports clinic-area operations at Texas Tech Health El Paso (TTEP), including inventory, work orders, employee orientation and system access, purchasing and invoice processing, office documents, and department credit-card administration. The role also supports department leadership’s process-improvement efforts and must comply with applicable institutional policies, required training, licensure, and certifications. The position is onsite; remote and hybrid work are not available. TTEP is not considering applicants who require employment-visa sponsorship, including H-1B visa holders and individuals currently on student or postgraduate visas. The Coordinator is expected to demonstrate and promote TTEP’s values of Service, Respect, Accountability, Integrity, Advancement, and Teamwork. Compensation is commensurate with the selected individual’s qualifications and the hiring department’s budgetary guidelines and institutional pay plan.

Requirements

High school graduation and five years of progressively responsible related experience; additional related education may substitute for required experience on a year-for-year basis.
Excellent communication skills and ability to interact effectively with others.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to apply commonsense understanding to carry out written, oral, or diagrammed instructions.
Knowledge of office practices and procedures.
Good reading and writing skills.
Excellent typing skills and accurate, skillful use of a personal computer and assigned software, including Word, Excel, and PowerPoint or similar software.
Excellent telephone etiquette.
Must not require employment-visa sponsorship, including H-1B sponsorship; applicants currently on student or postgraduate visas are also not being considered.
Must perform all work onsite at TTEP; remote and hybrid work are not available.

Nice To Haves

Bilingual in English and Spanish.

Responsibilities

Track and maintain inventory of office equipment and supplies for the clinic area.
Submit maintenance work orders for the clinic area.
Coordinate employee orientation and the process for submitting system access requests for new employees.
Support department leadership in process-improvement efforts.
Begin the process for creating purchase orders.
Receive invoices and submit them for payment.
Create, prepare, and maintain office documents and mail distribution, maintaining an effective and organized system.
Use State systems to process inventory, purchase orders, contracts, and other responsibilities.
Manage and justify department credit-card expenses and fulfill related responsibilities.
Remain current with required licensure, certifications, mandatory compliance requirements, and training.
Adhere to applicable policies, procedures, and practices, including Regents Rules, TTUS, and HSECEP OPs.
Demonstrate TTEP’s values and serve as a values leader by promoting and encouraging staff across the institution.
Perform other duties as assigned.
May supervise program staff, volunteers, and student assistants.