Coord, Transport&Facility

Save the Children 2022•Ripley, TN

About The Position

The Coordinator, Transportation and Facilities is responsible for ensuring that Head Start and Early Head Start facilities are safe, healthy, clean, usable, and compliant with applicable federal, state, and local requirements. Under the supervision of the Program Director and/or Facilities Manager, the Coordinator oversees facility and vehicle maintenance, required licenses and inspections, site leases and contracts, and coordination with outside contractors and service providers. The role also maintains a warehouse and inventory of program supplies and equipment and coordinates their distribution to program sites. As a front-line representative of Save the Children, the Coordinator helps protect the safety and security of children and families and represents the agency’s values of Accountability, Ambition, Collaboration, Creativity, and Integrity. The position requires availability on call for emergencies and operation of a motor vehicle for certain job functions. A valid driver’s license must be maintained, and the incumbent must comply with the organization’s vehicle-safety policies.

Requirements

High school diploma and at least two years of relevant experience.
Knowledge of general building maintenance, facilities management, and transportation systems.
Ability to communicate and collaborate effectively with individuals and teams at all levels, both internal and external.
Effective communication, problem-solving, and time-management skills.
Professional proficiency in spoken and written English.
Availability on call for emergencies.
Knowledge of regulations concerning prevention of occupational disease and injury, including universal precautions and contamination prevention.
Ability to develop and maintain accurate records.
Ability to work independently with minimal supervision.
Ability to understand and carry out oral and written instructions.
Ability to perform medium to heavy physical work: exert up to 50 pounds occasionally, 20 pounds frequently, and 5–10 pounds constantly; activities include sitting, crawling, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, and grasping.
Ability to perform duties involving repetitive actions and motion, keyboarding, and computer use.
Pass required pre-employment background checks, including applicable criminal-record, sex-offender registry, employment, education, and child-abuse registry checks, and meet state and local health requirements after a job offer and before employment.
Operate a motor vehicle for certain essential job functions and maintain a valid driver’s license while complying with Save the Children vehicle-safety policies.

Nice To Haves

Knowledge of local health and safety regulations, ADA, and OSHA requirements.
Previous experience with lease management and contracting.
Understanding of Head Start Performance Standards and local regulations.
Bilingual ability, preferably Spanish.
Knowledge of the purpose of the Head Start/Early Head Start Program.
Qualified current and former Head Start/Early Head Start parents receive employment preference.

Responsibilities

Work with the Fiscal Coordinator on centralized purchasing for facilities, including equipment, supplies, repairs, and maintenance; develop a distribution system and coordinate site moves, inventory, and supplies as needed.
Establish and maintain a warehouse for program equipment and supplies serving all sites, including items available for requisition by program staff.
Maintain accurate inventory records for program supplies and equipment at centers, offices, and warehouses.
Implement systems and schedules for building security and maintenance.
Ensure Head Start facilities are safe and functioning and comply with ADA, OSHA, and other applicable laws and regulations.
Coordinate with site supervisors to ensure landscaping and exterior areas are maintained or monitored.
Suggest changes to working conditions and equipment use to improve efficiency.
Ensure fire alarm and burglar alarm systems, as applicable, are in good working order.
Ensure required inspections, licenses, and contracts are current and on file.
Request tools, equipment, and supplies while maintaining budgetary control.
Use an established system to conduct regular health and safety inspections of all sites and promptly resolve identified issues, including those involving playgrounds, parking lots, and other areas used by staff, children, parents, contractors, and community volunteers.
Provide input into hiring and training custodial, janitorial, and maintenance staff or contractors.
Recommend training needed to meet program goals and objectives.
Arrange “Right to Know” and MSDS training and ensure sites are compliant.
Perform other duties as assigned.
Maintain facilities and vehicles and coordinate cleaning and maintenance, including work with outside contractors and service-oriented businesses as needed.
Provide information to the Program Director for reports submitted to the Chair of the Head Start Safety Committee.

Benefits

Paid time off, including 10 days of winter break, 5 days of spring break, 5 personal days, 11 holidays, and 2 floating holidays per year.
Competitive health care, dental, and vision coverage for employees and their families.
Employer-paid short-term and long-term disability benefits.
Health Savings Account option for employees enrolled in a High-Deductible Health Plan, with the company matching a portion of contributions.
Health care and dependent care Flexible Spending Account options.
Agency-paid life and accidental death and dismemberment insurance.
Parental/adoption and fertility benefits.
Employee Rewards Program with annual merit increases and/or additional incentives for eligible employees.
Retirement savings plan with employer contributions after one year.
Health benefits and wellness support through Calm and company-hosted events.
Free and confidential Employee Assistance Program assessments, short-term counseling, referrals, and follow-up services.
Access to internal and external learning and development opportunities and mentorships.
Certification and tuition assistance.