Coord, Transport&Facility

Save the Children US•Dyersburg, TN

About The Position

The Coordinator, Transportation and Facilities is responsible for providing safe and healthy facilities that meet Federal, state, and local regulations in support of a Head Start/Early Head Start program. Under the supervision of the Program Director and/or Facilities Manager, the Coordinator ensures facilities and buildings meet applicable licensing requirements and that licenses, leases, contracts, and agreements are current and properly signed. The role oversees maintenance and cleaning of buildings, vehicles, and facilities, and coordinates with outside contractors and service-oriented businesses as needed. The Coordinator conducts regular health and safety inspections of buildings, playgrounds, and vehicles, and provides information to the Program Director for reports to the Head Start Safety Committee Chair. The role also maintains a warehouse of supplies and equipment, manages inventory, and distributes items to Head Start/Early Head Start facilities. As a front-line representative of Save the Children, the Coordinator is responsible for the safety and security of children and families encountered and for representing the agency’s values of Accountability, Ambition, Collaboration, Creativity, and Integrity.

Requirements

High school diploma or equivalent, plus at least two years of relevant experience.
Demonstrated knowledge of general building maintenance, facilities management, and transportation systems.
Ability to communicate and collaborate successfully with individuals and teams at all levels, internally and externally.
Effective communication, problem-solving, and time-management skills.
Professional proficiency in spoken and written English.
Knowledge of regulations related to preventing occupational disease and injury, including universal precautions and contamination prevention.
Ability to develop and maintain accurate recordkeeping systems.
Ability to work independently with minimum supervision.
Ability to understand and carry out oral and written instructions.
Ability to perform medium to heavy physical work: exerting up to 50 pounds occasionally, up to 20 pounds frequently, and up to 5–10 pounds constantly; activities include sitting, crawling, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, and grasping, as well as repetitive motion, keyboarding, and computer use.
Must meet pre-employment background check requirements, including applicable criminal records, sex offender registry, employment, education, and child-abuse registry checks, and pass required state and local health requirements after offer and before employment.
Must maintain a valid driver's license and comply with Save the Children policies for safe motor vehicle operation.

Nice To Haves

Knowledge of local health and safety regulations, ADA, and OSHA requirements.
Previous experience with lease management and contracting.
Understanding of Head Start Performance Standards and local regulations.
Bilingual Spanish skills.
Knowledge of the purpose of the Head Start/Early Head Start Program.

Responsibilities

Work with the Fiscal Coordinator on a centralized purchasing system for equipment, supplies, repairs, and maintenance; develop distribution systems and coordinate site moves, inventory, and supplies as needed.
Establish and maintain a warehouse for program equipment and supplies for all sites, including items available for requisition by program staff.
Maintain accurate inventories of program supplies and equipment at centers, offices, and warehouses.
Ensure implementation of systems and schedules for building security and maintenance.
Ensure Head Start facilities are safe, functioning, and compliant with ADA, OSHA, and other applicable laws and regulations.
Coordinate with site supervisors to ensure landscaping and exterior areas are maintained or monitored.
Suggest changes to working conditions and equipment use to improve efficiency.
Maintain or ensure that fire alarm and burglar alarm systems are in good working order, as appropriate.
Ensure inspections, licenses, and contracts are current and on file.
Request tools, equipment, and supplies while maintaining budgetary control.
Conduct regular health and safety inspections at all sites and promptly resolve identified issues, including concerns involving playgrounds, parking lots, and other areas used by staff, children, parents, contractors, and community volunteers.
Provide input into hiring and training custodial, janitorial, and maintenance staff or contractors.
Recommend and provide input on training needed to meet program goals and objectives.
Arrange “Right to Know” and MSDS training and ensure all sites are compliant.
Perform other duties as assigned.
Be available on-call for emergencies.
Operate a motor vehicle for certain essential job functions and maintain a valid driver's license and compliance with agency vehicle-operation policies.
Represent Save the Children’s values and help ensure the safety and security of children and families.

Benefits

Paid time off, including 10 days of winter break, 5 days of spring break, 5 personal days, 11 holidays, and 2 floating holidays per year.
Competitive health care, dental, and vision coverage for employees and their families.
Employer-paid short-term and long-term disability benefits.
Health Savings Account option with an employer match of a portion of the employee contribution for eligible high-deductible health plan participants.
Flexible Spending Account options for health care and dependent care.
Agency-paid life and accidental death and dismemberment benefits.
Parental, adoption, and fertility benefits.
Annual merit increases and/or additional incentives for eligible employees.
Retirement savings plan with employer contributions after one year.
Wellness support through Calm and company-hosted events.
Free and confidential Employee Assistance Program assessments, short-term counseling, referrals, and follow-up services.
Internal and external learning and development opportunities, mentorships, certification assistance, and tuition assistance.