Facility Maintenance Coord

City Of Jonesboro • Jonesboro, AR

11d • $20 - $21 • Onsite

About The Position

This position is responsible for providing administrative and secretarial support to the department.

Requirements

• Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc.
• Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college, plus 3 years related experience and/or training, or equivalent combination of education and experience.
• Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.
• Ability to add, subtract, multiply and divide numbers.
• Ability to perform these mathematical skills using money and other forms of measurement.
• Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions.
• Ability to deal with problems involving several known variables in situations of a routine nature.
• Advanced: Spreadsheet
• Intermediate: 10-Key, Database, Payroll Systems, Word Processing/Typing
• Basic: Accounting, Alphanumeric Data Entry, Contact Management
• Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, driver's license/cdl, etc.)

Nice To Haves

• MS Office experience

Responsibilities

• Prepare and maintain files and records of invoices and purchases where product warranty is provided.
• Request bids from Vendors to provide the best price for purchases made by the department.
• Fill out purchase request and prepare for signatures.
• Build Spreadsheets for tracking/age and cost of Maintenance on HVAC systems, & city buildings.
• Provide feedback on progress and completion of work orders to requesting departments.
• Receive, process, assign work orders to maintenance employees and track progress.
• Track and maintain warehouse stock levels of commonly used supplies.
• Assist in preparation of yearly budget.
• Track expenses for budget through Springbrook.
• Issue/receive keys to all city buildings & maintain logs of keys issued.
• Take photos, prepare, and maintain electronic catalog of surplus property.
• Prepare bid tally sheets for large purchases and prepare purchase request for PO.
• Record employee attendance and prepare payroll.
• Monitor and maintain safety training records.
• Perform any other related duties as required or assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree