Coordinator, Student Success

Tennessee Board of Regents • Nashville, TN

3d • Hybrid

About The Position

The Coordinator, Student Success will work as part of the Office of Student Access and Success (OSAS) leadership team, pursuing and fulfilling core values of embracing challenges, pursuing excellence, exuding candor and transparency, practicing work/life balance, and engendering dependability. This position may offer the opportunity to work remotely within Tennessee, with periodic visits to the TBR System Office in Nashville, TN (at the employee's expense), and potential travel to Tennessee TBR colleges.

This role is classified as Clerical & Secretarial and is part of the System Office's Student Access and Success Department.

Requirements

• Associate degree from an accredited institution
• Three years of administrative, program coordination, event planning, or related experience
• Experience coordinating meetings, events, travel, contracts, or fiscal processes
• Strong written and verbal communication skills
• Excellent organizational and project coordination skills
• Ability to manage multiple projects and deadlines simultaneously
• Strong attention to detail and accuracy
• Ability to maintain accurate records and documentation
• Ability to follow fiscal, procurement, travel, and contract procedures
• Proficiency with Microsoft Office, shared calendars, spreadsheets, and electronic document management systems
• Ability to communicate professionally with colleges, vendors, internal staff, and external partners
• Ability to exercise discretion and maintain confidentiality

Nice To Haves

• Bachelor's preferred
• Higher education experience
• SkillsUSA experience
• Experience with Perkins-funded activities
• Event and conference planning experience

Responsibilities

• Coordinate departmental fiscal and administrative operations, including processing vendor invoices, purchase requests, procurement documentation, and credit card reconciliations.
• Coordinate employee travel activities, including travel authorizations, reimbursements, travel documentation, and compliance with institutional and state travel policies.
• Prepare, track, and maintain contracts and related documentation for departmental activities, speakers, vendors, consultants, and services.
• Plan, coordinate, and execute logistics for Student Access and Success events, conferences, meetings, new employee onboarding, and special initiatives, including Perkins-funded meetings and activities.
• Assist with Perkins V-related activities by coordinating meetings, maintaining documentation, supporting communications with institutions, assisting with event logistics, collecting information for reports, and providing administrative support for grant-related activities and professional development opportunities.
• Provide administrative support for statewide and national SkillsUSA activities, including coordination with vendors, procurement of supplies, contract administration, travel arrangements, and event support.
• Assist with advisory councils, subcouncils, board meetings, recurring committees, and provide administrative support to the Vice Chancellor.
• Order and maintain supplies, assist with Student Access and Success initiatives, and perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree