Coordinator, Professional Development - CLE

Davis Polk & Wardwell LLP•New York, NY

2d•$70,000 - $80,000

About The Position

The Coordinator, Professional Development CLE provides operational support to the Professional Development CLE team and assists with the firm’s continuing legal education (CLE) compliance needs. The role supports firmwide CLE compliance and the delivery of internal and client-facing training programs. The coordinator maintains knowledge of relevant state CLE requirements, especially those in New York and California; advises attorneys, clients, and staff on CLE requirements; drafts CLE-related communications; and assists with provider accreditation, program accreditation, individual attorney credit applications, and mandatory reports. The role also helps administer in-house, vendor, and online CLE offerings, coordinating program logistics and maintaining program and attendance records. Additional duties include maintaining attorneys’ CLE records and tracking systems, monitoring the CLE inbox, organizing records and program materials, updating CE Manager records for arriving and departing attorneys, and assisting with CLE-related departure documentation. The position requires a bachelor’s degree and at least one year of experience with similar responsibilities in a large law firm with multiple CLE jurisdictions. Availability during standard office hours is required, with prompt email responses outside those hours and on weekends.

Requirements

Bachelor’s degree.
At least one year of experience with similar responsibilities in a large law firm with multiple CLE jurisdictions.
Familiarity with national CLE rules and regulations and the requirements for supporting attorneys with CLE matters.
Client-service orientation, strong responsiveness, and independent problem-solving skills.
Excellent written, verbal, and interpersonal communication skills.
Strong organizational skills and the ability to manage multiple deadlines in a fast-paced environment.
Strong judgment, discretion, follow-through, and attention to detail.
Ability to proofread for typographical, spelling, grammatical, and formatting errors.
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, InterAction, Zoom, Adobe Acrobat, and other business applications as needed.
Ability to collaborate with lawyers and business services professionals in a positive, team-oriented manner.
Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment.
Ability to maintain the confidentiality of firm and client information.
Availability during standard office hours and ability to respond promptly to email outside standard office hours and on weekends.

Nice To Haves

Experience with New York and California CLE requirements.
Experience with CE Manager, viLMS+CLE, or similar systems.

Responsibilities

Develop and maintain knowledge of relevant state mandatory CLE requirements, primarily in New York and California, and serve as a resource to attorneys, clients, and staff.
Interpret CLE requirements, including rule updates, in jurisdictions where the firm is an accredited provider.
Answer questions about CLE requirements in other states and apply for credit in those jurisdictions when requested.
Draft communications regarding rules, course credit awards, regulatory updates, programs, deadlines, and compliance status.
Respond to attorney and staff questions about CLE compliance and offering CLE credit.
Assist with maintaining the firm’s accreditation and applying for accreditation in additional jurisdictions as needed.
Prepare and submit year-end reports, accredited-provider renewal applications, and other mandatory CLE reports.
Apply for individual program accreditation or individual attorney CLE credit in jurisdictions where the firm is not an accredited provider, as necessary.
Support administration of in-house, vendor, and online CLE offerings.
Coordinate invitations, materials, sign-in sheets, remote participation forms, timed agendas, evaluations, and other paperwork for in-person and virtual training programs.
Enter firm-sponsored CLE programs into the firm’s CLE tracking database and compile and distribute presenter feedback.
Maintain attorneys’ online CLE records, including recording attendance at firm-sponsored programs and certificates from outside programs.
Monitor the CLE inbox and help track, respond to, and organize incoming emails.
Maintain internal and external CLE records, including uploading and organizing program materials and attendance records.
Update tracking records for internal and external CLE programs, including program status and state accreditation.
Add new attorneys to CE Manager and remove departing attorneys from CE Manager in a timely manner.
Assist with CLE-related departure packages by compiling compliance records and supporting documentation.