Professional Development Coordinator – Litigation
About The Position
The Professional Development Coordinator – Litigation supports professional development for junior and specialty associates and counsel in the Litigation practice, including staffing, talent engagement initiatives, and mentoring. The Litigation practice includes more than 200 U.S. attorneys across six U.S. offices. The coordinator works within the Legal Talent Team, reporting to the Senior Manager Professional Development, Litigation, and supports Litigation and National Security Regulatory Practice (NSRP) staffing partners and practice leaders. This hybrid role is based in either the New York or Washington, D.C. office, requires at least three days in the office, and involves occasional travel between those offices. The coordinator helps maintain staffing systems and equitable utilization, supports associate onboarding and absence tracking, builds relationships through check-ins, coordinates mentoring and advisor programs, and helps organize team-building events and training. The role also supports performance reviews, practice group communications, events, and other Legal Talent initiatives.
Requirements
- Bachelor's degree.
- Three to four years of comparable experience.
- Strong oral and written communication skills and ability to build professional relationships while maintaining confidentiality.
- Collaborative approach to working with people at all seniority levels.
- Strong interest and experience in professional development.
- Ability to self-direct, manage multiple priorities, analyze needs, and implement solutions.
- Strong organizational skills and attention to detail across short- and long-term projects and responsibilities.
- Team-oriented approach, including contributing to unexpected projects or requests as needed.
- Proficiency in Word, Excel, and PowerPoint, and comfort using web-based databases and software such as viDesktop.
- Flexibility to adjust hours to meet departmental needs.
Nice To Haves
- Prior law firm experience preferred.
- Staffing experience preferred but not required.
Responsibilities
- Maintain staffing databases, charts, and systems; match staffing needs with associates based on availability, experience, and desired matter or team exposure.
- Work with staffing partners and the Senior Manager to help maintain equitable utilization across Litigation teams and NSRP.
- Follow up on associate availability reports and self-reported interests and skills; flag missing reports, availability, and relevant comments or issues.
- Audit practice area interests and expertise in litigation skills and jurisdictions to support staffing decisions.
- Assist with onboarding, including scheduling staffing and welcome meetings and lunches, and updating group lists.
- Track absence time, maintain vacation calendars, coordinate matter team coverage, and track vacation carryover.
- Conduct regular associate check-ins to understand professional experiences and objectives, assess availability and general wellness, and escalate issues to Legal Talent management.
- Pair associates and counsel with mentors and partner advisors, encourage ongoing connections and professional development discussions, and maintain feedback between associates, Legal Talent, and partners.
- Plan and facilitate team-building events for Litigation and NSRP.
- Update the Litigation practice page, event ticker, training library, and monthly department listing.
- Order and distribute swag; plan events, including the annual Litigation holiday party; schedule coffee hours, snack breaks, group lunches, rooms, and catering.
- Maintain a list of Litigation associates on clerkships and assist with training logistics, including the Litigation Summer Academy.
- Send mentoring reminders and match communications, and help encourage partners and associates to submit mid-year or annual reviews.
- Support performance reviews by ensuring associates and counsel receive evaluations and developmental objectives, assisting with verbal partner feedback intake, and updating the VI feedback tracking system.
- Coordinate with other Litigation professional services team members on practice group initiatives.
- Assist with tracking upcoming associate departures and ongoing clerkships, and complete ad hoc projects as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
