Coordinator, Professional Development (Tax)

Davis Polk & Wardwell LLP•New York, NY

1d•$70,000 - $80,000

About The Position

The Coordinator, Professional Development will provide support to the Tax group. The role supports staffing, vacation administration, associate integration, practice group reviews, talent management, and other Professional Development projects. It also involves maintaining Tax group records and databases, reviewing lawyer time entries as needed, and assisting with group social events. The position requires availability during standard office hours and prompt email responses outside standard hours and on weekends.

Requirements

Bachelor’s degree required.
Strong time-management skills and ability to prioritize multiple tasks quickly and efficiently.
Detail-oriented, organized, and driven, with the ability to take ownership of projects and responsibilities while working collaboratively in a team-oriented environment.
Ability to propose creative solutions to challenging problems.
Ability to maintain utmost discretion with confidential information.
Strong written, verbal, and interpersonal communication skills.
Ability to work confidently and collaboratively with individuals at all levels of the organization.
Ability to establish rapport and build relationships and credibility with internal stakeholders.
Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment.
Highly motivated, responsive, and conscientious, with a commitment to excellent client service.
Availability during standard office hours and ability to respond to email promptly outside standard office hours and on weekends.
Familiarity with Excel and comfort creating and presenting PowerPoint presentations.

Nice To Haves

Experience working in a law firm and/or within a professional services environment is strongly preferred.

Responsibilities

Provide staffing assistance to the Professional Development Manager and Staffing Partners, including updating the daily Tax staffing log, making staffing suggestions as needed, and handling staffing requests when the Tax Professional Development Manager is out.
Review the weekly Tax staffing spreadsheet and create reports based on it.
Assist with administration of the Tax Group vacation policy, including maintaining vacation calendars, ensuring associates complete vacation templates and communicate with teams about vacations and coverage needs, and coordinating with the Professional Development Manager to find coverage.
Maintain the 20-F database and correspond with corporate groups regarding annual 20-F filings.
Distribute the Tax Group interest questionnaire periodically and compile and update results.
Support integration of new Tax associates and lateral hires, including drafting welcome memos and assisting with informal training sessions and check-ins.
Organize and maintain materials for practice group review meetings and provide support for review and talent management processes.
Review lawyer time entries as needed.
Assist with organizing social events for the groups.
Assist with other projects for the Professional Development department as requested.