Assistant, Professional Development - CLE

Davis Polk & Wardwell LLP•New York, NY

2d•$65,000 - $70,000

About The Position

The Assistant, Professional Development - CLE provides administrative and operational support to the Professional Development CLE team, primarily supporting the Specialist and other CLE team members. The role contributes to the firm’s CLE compliance efforts and the delivery of internal and client-facing training programs. The Assistant supports team administration, CLE accreditation and reporting, program coordination, and attorney recordkeeping. Responsibilities include managing calendars and the CLE inbox; maintaining program, attendance, and attorney records; supporting accreditation applications and mandatory reports; coordinating materials and logistics for in-person and virtual training; and updating the firm’s CLE tracking systems. The position requires strong organization, attention to detail, discretion, and prompt communication in a fast-paced professional environment.

Requirements

Client service orientation, responsiveness, and independent problem-solving skills.
Excellent written, verbal, and interpersonal communication skills.
Strong organizational skills and ability to manage multiple deadlines in a fast-paced environment.
Strong judgment, discretion, and follow-through.
Strong attention to detail.
Ability to proofread for typographical, spelling, grammatical, and formatting errors.
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, InterAction, Zoom, Adobe Acrobat, and other business applications as needed.
Comfort working with databases and tracking systems.
Ability to collaborate with lawyers and business services professionals in a positive, team-oriented manner.
Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment.
Ability to maintain the confidentiality of firm and client information.
Availability during standard office hours and ability to respond promptly to email outside standard office hours and on weekends.
Bachelor’s degree required.

Nice To Haves

One or more years of relevant administrative or professional services experience.
Experience with CE Manager, viLMS+CLE, or similar systems.

Responsibilities

Manage calendars and coordinate meetings, including scheduling and related needs.
Monitor the CLE inbox and assist with tracking, responding to, and organizing incoming emails.
Maintain CLE records for internal tracking and outside reporting, including program materials, attendance records, and other information.
Update internal CLE tracking records for internal and external programs, including program status and state accreditation where needed.
Add new attorneys to CE Manager and remove departing attorneys in a timely manner.
Assist with CLE-related departure packages by compiling compliance records and supporting documentation.
Assist with maintaining accreditation in jurisdictions where the firm is an accredited provider and applying for accreditation in other jurisdictions as needed.
Assist with year-end reports, accredited-provider renewal applications, and other mandatory CLE reports.
Assist with applications for individual program accreditation or individual attorney CLE credit in jurisdictions where the firm is not an accredited provider.
Support administration of the firm’s in-house, vendor, and online CLE offerings.
Learn CLE program procedures for in-house and client programs.
Coordinate invitations, materials, sign-in sheets, remote participation forms, timed agendas, evaluations, and other required paperwork with Professional Development and Business Development teams.
Enter firm-sponsored CLE programs into the firm’s CLE tracking database.
Compile feedback from the CLE tracking database and distribute it to program presenters.
Maintain attorneys’ online CLE records, including attendance at firm-sponsored programs and certificates from outside programs.