Coordinator, Procurement & Auxiliaries

State College of Florida, Manatee-Sarasota • Bradenton, FL

3d

About The Position

The Coordinator, Procurement & Auxiliaries procures goods, materials, and services in compliance with College procedures, the UCC, SBE rules, and Florida State Statutes. The position advises College employees and administrators on procurement processes, manages competitive solicitations, including public openings and evaluations, and maintains detailed purchasing records in accordance with state law.

The role handles purchasing activities from requisition through order completion, works with vendors and College departments to resolve issues, and negotiates advantageous prices and terms. It also supports College purchasing systems and users, researches suppliers and products, manages assigned projects, and develops and maintains procurement rules, policies, and procedures. This position is responsible for all College procurement activities and has routine contact with College staff and frequent contact with suppliers, government agencies, and the public.

Requirements

• Bachelor’s degree and one to two years of related experience and/or training, or an equivalent combination of education and experience.
• At least one year of experience as a lead employee, including responsibility for scheduling and assigning work, training new employees, and assisting others with problems.
• Ability to read and interpret business and professional publications, technical procedures, and governmental regulations; write reports, business correspondence, and procedure manuals; and present information and respond to questions.
• Ability to perform calculations involving discounts, interest, commissions, proportions, percentages, area, circumference, and volume; compute rates, ratios, and percentages; interpret bar graphs; and apply basic algebra and geometry.
• Ability to solve practical problems in situations with limited standardization and interpret written, oral, diagrammatic, or scheduled instructions.
• Knowledge of basic word-processing and database software and intermediate knowledge of spreadsheet software.
• Ability to use College email, current College database systems, and other required College software.
• Ability to use manual dexterity and to talk or hear; frequently stand, walk, reach, and lift or move up to 25 pounds; and occasionally sit, climb, or balance.
• Ability to meet the physical demands of the position, including required vision capabilities for close and distance vision, peripheral vision, depth perception, and adjustment of focus.
• Successful completion of criminal background screenings and employment reference checks is required.

Nice To Haves

• CPPO, CPM, or similar certification.

Responsibilities

• Investigate and resolve procurement disputes or discrepancies involving vendors and College departments.
• Maintain bid, vendor, and purchase files.
• Issue competitive solicitations, record and evaluate responses, and prepare procurement recommendations.
• Negotiate with selected suppliers to obtain advantageous prices, terms, and conditions.
• Process online requisitions into purchase orders and verify accounting and ordering data for accuracy and compliance with College procedures.
• Communicate with vendors, the College community, and cooperative purchasing groups, maintaining effective working relationships.
• Keep faculty and staff informed about contract changes, new technology, market prices, delivery times, and industry trends; make related recommendations.
• Evaluate and recommend new or alternate products that improve efficiency and economy without sacrificing required quality or other important values.
• Manage use of the College American Express Credit Card for purchases.
• Work with the Accounting Department on fiscal year-end closing.
• Use the online purchasing system and Internet to place or cancel orders, verify account details, and assist departments with requisition or approval problems.
• Troubleshoot purchasing information-system errors and suspended transactions.
• Research and retrieve records and data.
• Locate and qualify sources of supply, including minority-owned, women-owned, local, and small businesses, and prepare required expenditure reports for these sources.
• Promote ethical relationships among suppliers, their representatives, and College personnel, and protect the College’s reputation for fairness and integrity.
• Manage assigned projects from inquiry and planning through acceptance and payment.
• Develop, maintain, and update procurement rules, policies, and procedures.

Benefits

• Low-cost State of Florida medical, dental, and vision insurance for eligible employees.
• Tuition scholarships for employees and eligible dependents.
• Paid life insurance.
• Employer contributions to the Florida Retirement System (FRS).
• Paid sick and/or vacation leave for eligible full-time employees, in accordance with College policy.
• Complimentary access to wellness activities.
• A four-day work week during June and July for eligible 12-month employees working in the summer.
• Paid winter break and spring break.
• Access to the on-campus Collegiate School for eligible dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level