Coordinator, Material Management

LUMA Energy•San Juan, PR

About The Position

Coordinates material lifecycle activities by aligning material requirements, maintaining bill of materials (BOM) accuracy, and ensuring data integrity across Engineering, Project Management, Procurement, Asset Management, and Material Management teams. Supports timely material availability through requisitioning, tracking, compliance oversight, and data-driven processes that enable efficient and reliable project execution. The role evaluates submitted BOMs for completeness and supporting information; maintains and communicates BOM templates with current catalogs, specifications, and approved materials; and provides guidance and training to BOM users. It coordinates and validates material requirements across assigned projects, communicates material status, maintains project trackers and dashboards, monitors expired Material Requests, and supports inventories, on-site audits, and material returns. It also analyzes datasets and supports analytics, system enhancements, and reporting tools to improve material management efficiency. The Coordinator follows company policies, procedures, and standards and applicable laws and industry regulations. The role participates in storm restoration tasks and assigned drills and performs other aligned duties as needed. Travel is 20%.

Requirements

Bachelor’s degree in Business Administration, Supply Chain, Engineering, or a related field.
At least 1 year of experience with functional responsibilities such as maintaining BOM accuracy, coordinating material requirements, tracking and reporting material status, managing requisitions and Material Requests, conducting inventories and audits, and supporting data integrity and material lifecycle processes.
At least 2 years of experience in material management, supply chain, or procurement.
Valid Puerto Rico driver’s license.
Strong command of MS Office, Power BI, databases, ERP and procurement tools.
Knowledge of inventory controls, procurement guidelines, and safety standards.
Expertise in material coordination, supply chain, inventory processes, BOM workflows, deliveries, and documentation validation.
Strong organization, multitasking, and time-management skills; ability to manage multiple priorities and work independently with minimal supervision in a fast-paced environment.
Strong analytical skills and attention to detail, including the ability to interpret technical documentation and identify discrepancies or material shortages.
Clear communication and teamwork skills, including the ability to coordinate across departments and with vendors.
Bilingual Spanish and English abilities.

Nice To Haves

An associate’s degree in Business Administration, Supply Chain, Engineering, or a related field may substitute for the required education when accompanied by at least 3 years of experience performing similar functions and at least 1 year in a project-support role.
A high school diploma or equivalent (GED) may substitute for the required education when accompanied by at least 5 years of experience performing similar functions and at least 3 years in a previous coordinator role.

Responsibilities

Evaluate submitted BOMs for completeness and correct supporting information, and maintain BOM accuracy and compliance.
Update and communicate the BOM template with current catalogs, specifications, and approved materials; provide guidance and training to BOM users.
Coordinate and validate material requirements across assigned projects, ensuring alignment with design updates, timelines, and operational needs, and assess changes that affect material plans.
Communicate material status in project meetings and through cross-functional engagement; follow up on stakeholder inquiries.
Compile and maintain project material trackers and operational dashboards covering availability, procurement progress, delivery timelines, and supporting documentation.
Monitor expired Material Requests and process updates, corrections, or cancellations in accordance with procurement policies, quality standards, and document control requirements.
Conduct material inventories and on-site audits, and organize material returns with accurate documentation, logistics coordination, and clear communication.
Organize datasets to identify trends, risks, and optimization opportunities, and support analytics development, system enhancements, and reporting tools.
Follow company policies, procedures, and standards, and comply with applicable laws and industry regulations.
Participate in storm restoration tasks and assigned drills.
Perform additional tasks aligned with role expectations and qualifications.