Material Coordinator

TC Energy • Charleston, WV

3d • Hybrid

About The Position

The Material Coordinator provides end-to-end coordination of project materials across the project lifecycle, reporting to the Manager, Material Coordination. The role works with Project Management, Engineering, Project Controls, Supply Chain, Logistics, and Construction stakeholders to plan material requirements, coordinate procurement, monitor material status, and address delivery issues. Its primary accountability is ensuring materials are available when and where needed to support safe, efficient, and timely project execution.

The position coordinates material identification, requests, quotations, requisitions, vendor submittals, receipts, inventory reservations, expediting, delivery, documentation, and surplus transfers. It tracks material quantities, timelines, locations, and risks, and collaborates with project teams, buyers, expeditors, warehouses, fabricators, and construction contractors to resolve material discrepancies and meet required-at-site dates.

Requirements

• Bachelor's degree in a technical field.
• At least 8 years of experience in materials management, project management, or construction management.
• Ability to provide leadership and mentorship to less experienced team members.
• Ability to work independently and effectively in a large, geographically diverse organization.
• Ability to read and interpret engineering drawings, Bills of Material, and other technical documents.
• Familiarity with industry material specification standards, including API and ASME.
• Deep understanding of basic materials procurement processes.
• Understanding of the project life cycle.
• Experience with Microsoft desktop software, including Windows, Word, Excel, and PowerPoint.

Nice To Haves

• Experience with SAP, SharePoint, and Power BI.

Responsibilities

• Review Bills of Material with the Project Engineer to identify TC-supplied materials at relevant design milestones, and as directed for projects that do not require third-party design.
• Prepare the initial Material Request Form (MRF) for Project Engineer approval, including material details, quantities, charge code, delivery location and date, and third-party inspection requirements.
• Send approved MRFs to Supply Chain and coordinate quotations or bids with the Buyer and Project Engineer.
• Request new SAP Material Masters when required and convert approved MRFs and quotations into SAP requisitions.
• Route vendor submittals, including MTRs, certificates, and drawings, to the Project Engineer for approval and send approved submittals to the Document Controller.
• Review the Material Status Report with the Expeditor weekly or biweekly and proactively communicate delivery risks to the Project Manager.
• Monitor purchase order completion and work with the Buyer to close and decommit purchase orders progressively.
• Provide field-based construction teams with relevant documentation and enter Goods Receipts for items as applicable.
• Adjust requisitioned quantities to reflect actual quantities received where applicable, and reorder materials to address quality issues or shortages.
• Use Supply Chain lead-time estimates to schedule material orders in time to meet project schedules.
• Review technical drawings carefully and coordinate engineering design deliverables with Supply Chain to support timely RFQs and awards according to the Material Matrix schedule.
• Work with Materials Management and Warehouse teams to identify available inventory or surplus materials, and create SAP reservations based on design Bills of Materials.
• Monitor and assist with expediting critical components.
• Coordinate with Engineering, Purchasing, Expediting, Logistics, Warehousing, Fabrication, and Construction to maintain material quantities, timelines, and locations in the Material Status Report.
• Locate material documents and records, including MTRs, needed to support construction and commissioning.
• Resolve discrepancies involving material quantities, quality, or supporting documentation with the relevant functional groups.
• Work with Expeditors to anticipate late deliveries, shortages, and damage, and develop and execute recovery plans.
• Ensure supplier and fabricator deliveries are expedited on a predetermined schedule to meet required-at-site dates.
• Instruct the Warehouse to release and issue materials to fabricators, project sites or laydown yards, and Construction Contractors.
• Coordinate physical receipt of materials at warehouses, project sites or laydown yards, fabricators, and/or Construction Contractors.
• Coordinate with warehouse personnel for materials delivered directly to TC warehouses, where warehouse staff typically enter the Goods Receipt.
• Identify surplus materials for transfer to inventory and/or Investment Recovery.

Benefits

• Hybrid work model for eligible office-based workforce in Canada, the U.S. and Mexico.
• Flexible dress code for eligible office-based workforce in Canada, the U.S. and Mexico.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior