Material Coordinator

DH Pace • Olathe, KS

4d • Hybrid

About The Position

As a Material Coordinator on our National Accounts Material Management team, you'll make sure the right material gets to the right place at the right time. You'll execute and maintain material purchasing, item data, and supplier coordination for our National Accounts dock equipment, dock door, and hollow metal (HM) programs, supporting our national customers.

Requirements

• 1–3 years in purchasing, material coordination, inventory, project coordination, or a related role
• Experience with any ERP system; IFS is a plus
• Strong attention to detail and organization across multiple programs and deadlines
• Clear, professional communication with suppliers and internal teams (Sales, Project Management, Production, Logistics, Accounting)
• Proficiency in Microsoft Office, especially Excel
• Interest in project management and process improvement

Nice To Haves

• Some college coursework preferred (business, supply chain, project management, or a related field); equivalent experience welcome
• Familiarity with dock equipment, overhead doors, hollow metal, or door hardware
• Experience with National Account or rollout programs

Responsibilities

• Place and track purchase orders for national account CapEx programs
• Support program management with status updates and logistics coordination
• Support dock and door programs for national accounts
• Manage hotlist distribution and damage follow-up
• Monitor vendor and supplier performance, including delivery, quality, and lead times
• Purchase materials for HM CapEx and HM stock programs
• Create and maintain items in the ERP, including locations, cycle counts, min/max levels, and labels
• Resolve receiving issues such as over/under shipments, RMAs, and vendor credits
• Support HM production setup, including shop coordination and material planning
• Track supplier performance and flag concerns to leadership
• Create, issue, and follow up on purchase orders, confirming pricing and delivery dates with suppliers
• Process requisitions from Sales, Project Management, and Production, and obtain and compare supplier quotes
• Track open orders, expedite late shipments, and keep internal stakeholders informed
• Reconcile receipts against POs and packing slips, and work with Receiving and Accounts Payable to resolve invoice discrepancies
• Process RMAs, returns, and supplier credits through completion
• Maintain accurate item master, pricing, and supplier records
• Prepare reports and trackers on open POs, supplier performance, and program status
• Keep purchasing documentation organized and audit-ready
• Respond to internal and supplier inquiries, join team and supplier meetings, and contribute to SOPs and process improvements

Benefits

• Comprehensive medical, dental, and vision coverage — available your first full month
• Generous paid time off plus paid holidays and floating holidays
• Company-paid life insurance, short-term disability, and long-term disability
• 401(k) with employer match
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Voluntary benefits including supplemental life and critical illness coverage
• Employee discounts for you and your immediate family
• Competitive compensation with annual performance reviews

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree