Coordinator, Institute for Legal Reform

U.S. Chamber of Commerce•Washington, DC

3d•Hybrid

About The Position

The Coordinator provides administrative support for up to three senior executives at the U.S. Chamber of Commerce Institute for Legal Reform (ILR). The role manages scheduling for multiple managers and coordinates internal and external meetings, briefing materials, travel logistics, meeting arrangements, and expense submissions. The position also supports member relations, records member interactions, assists with vendor intake and presentations, and backs up other coordinators and managers.

Requirements

At least 1–2 years of senior-level administrative experience in a law firm, corporation, or trade association.
Extensive experience creating professional presentations using PowerPoint and other graphic design tools.
Excellent written and verbal communication skills.
Effective time management, attention to detail, and strong organizational skills.
Ability to work with minimal supervision.
Ability to interact with senior-level executives while maintaining a high degree of discretion.
Proficiency in Microsoft Office.
Ability to arrive early or stay late as needed.

Responsibilities

Manage daily administrative support, including calendars, meeting materials, travel bookings, expense reports, and meeting logistics.
Support member relations by responding promptly to scheduling requests, helping identify appropriate meeting attendees, and blocking calendars for potential meetings.
Greet visitors in the lobby and escort them to meeting rooms.
Provide backup support to other coordinators and managers.
Log member interactions weekly in the Salesforce database.
Complete vendor intake processes for new contracts, renewals, and work orders.
Help create presentations using PowerPoint or other design tools.
Work closely with other administrative support team members.
Handle other administrative assignments as needed.