Coordinator II, Human Resources

Abbott • Santa Clara, CA

2d • $27 - $55 • Onsite

About The Position

The HR Coordinator II serves as the primary HR point of contact for employees, providing guidance, resolving inquiries, and supporting an exceptional employee experience. Based in Abbott’s Structural Heart business in Santa Clara, California, the role manages site onboarding and employee lifecycle transactions, supports HR leaders with workforce data and annual processes, and coordinates employee engagement and site communications.

The position also provides administrative support to HR leadership, including calendar and travel coordination, expense reporting, meeting and event planning, presentations, and executive communications. It uses HR systems and Microsoft Office tools to maintain data and shared resources, improve processes, and support compliance. The role interacts regularly with HR staff, executives, and employees; handles confidential and business-sensitive information; and operates fairly independently with general instruction and some supervision.

Requirements

• Bachelor’s degree or equivalent.
• At least 3 years of previous administrative experience or equivalent.
• Experience supporting HR teams, senior leaders, or business functions in a corporate environment.
• Ability to leverage technology and business systems to improve efficiency, communication, and employee experience.
• Strong written and verbal communication skills, including the ability to interact effectively with employees, leaders, and executives.
• Ability to handle sensitive information with professionalism, discretion, and sound judgment.
• Ability to manage multiple projects and competing deadlines and proactively seek ways to improve efficiency.
• Strong analysis and decision-making skills, attention to detail, and comfort working with large amounts of data.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Outlook.
• Ability to operate fairly independently with general instruction and some supervision.

Responsibilities

• Serve as the primary HR point of contact for employees by providing guidance and resolving inquiries.
• Manage site onboarding, including new-hire orientation, and process employee data changes, transfers, and offboarding while maintaining compliance and data integrity.
• Generate, analyze, and validate HR data and reporting to support HR leaders, business partners, global workforce planning, and reporting on organizational health and effectiveness.
• Coordinate employee engagement activities, recognition programs, site events, and leadership communications.
• Support annual HR processes, including performance management, talent reviews, succession planning, compensation planning, and organizational design activities.
• Prepare organizational charts, workforce analytics, headcount reporting, and talent reviews to support business planning and decisions.
• Provide administrative support to HR leadership, including calendar management, travel coordination, expense reporting, meeting and event planning, presentations, and executive communications.
• Use HR systems and advanced Microsoft Office tools to manage data, maintain shared resources, improve process efficiency, and support compliance with company policies and regulatory requirements.
• Identify opportunities to streamline HR processes, improve employee experience, and increase operational efficiency through standardization and automation.
• Support HR leadership with site compliance, audit queries, and other regulatory and policy requirements.
• Manage calendars and meeting and travel scheduling, including domestic and international travel arrangements; proactively identify and resolve scheduling conflicts and plan around project deliverables.
• Act as the primary point of contact for the manager’s schedule and coordination.

Benefits

• Career development opportunities with an international company.
• Employees may qualify for free medical coverage in the Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• Retirement savings plan with a high employer contribution.
• Tuition reimbursement.
• Freedom 2 Save student debt program.
• FreeU education benefit providing an affordable and convenient path to a bachelor’s degree.
• Health and wellness benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level