Human Resources Coordinator

Kimley-Horn • Nashville, TN

9d • Onsite

About The Position

Kimley-Horn is seeking a Human Resources Coordinator to join its HR team in the Nashville, Tennessee office. This is an in-office position. The coordinator supports regional HR operations, including onboarding, career check-ins, training, employee record administration, licensure tracking, and employee questions. The role also works with HR Partners on employee relations and termination processes, responds to marketing requests, and supports special projects with regional or company-wide impact.

Requirements

• Bachelor’s or master’s degree in Human Resources or a related field.
• Demonstrated interest in the HR profession, which may include relevant internship or post-graduate work.
• Interest in obtaining PHR or SHRM-CP certification.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• Ability and willingness to learn new software applications.
• Ability and willingness to travel to regional offices.
• Ability to maintain confidentiality.
• Strong interpersonal skills, including verbal and written communication, and comfort building relationships with employees across different levels and groups.
• Strong time-management skills and ability to balance multiple tasks and priorities in a fast-paced, deadline-driven environment.
• Strong sense of urgency, ownership, and follow-through.
• Ability and desire to collaborate with team members in the region and across the company.
• Attention to detail, excellent organizational skills, and discretion with confidential information.

Nice To Haves

• Experience with UKG Pro or another HRIS.

Responsibilities

• Conduct new-hire orientations and related integration tasks to support a positive onboarding experience.
• Provide primary support for the regional career check-in process.
• Complete non-exempt-to-exempt classification changes in accordance with federal and state laws.
• Support the internal training team by identifying and assigning participants to training programs.
• Organize, prepare, and facilitate regional face-to-face Strong Start training throughout the year.
• Collaborate with HR Partners on termination processes and communications, including departure paperwork, exit interviews, and personnel document filing.
• Process employee workflow changes and updates in the HRIS, including new-hire information, class changes, supervisor changes, and termination information.
• Audit the HRIS regularly to ensure employee information is accurate.
• Review and track employee licensure processes and associated job updates.
• Respond promptly to employee questions.
• May work with an HR Partner on employee relations concerns, performance management, team building, complaint and conflict resolution, career development, and training facilitation.
• Respond to marketing requests for external clients and project pursuits.
• Support special projects with regional or company-wide impact.

Benefits

• Retirement plan with a 2-to-1 company match on up to 4% of eligible compensation (salary plus bonus), and an additional profit-sharing contribution.
• Low-cost medical, dental, and vision insurance options.
• Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Student loan matching in the 401(k).
• Performance-based bonuses.
• Tuition reimbursement and extensive internal training programs.
• New Parent Leave, family-building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level