Human Resources Coordinator

Ocean Reef Club•Key Largo, FL

7d•Onsite

About The Position

To assist with internal and external customers in a friendly and professional manner. To provide administrative support to Human Resource Management Team. Essential Duties and Responsibilities: In addition to the following duties and responsibilities, other duties may be asssigned.

Requirements

High degree of confidentiality.
Ability to work under pressure and meet strict deadlines.
Must be able to multi-task and work independently.
Ability to effectively deal with Associates and applicants, some of whom require a high level of patience, tact and diplomacy.
Ability to defuse anger.
Collect accurate information and be detail oriented.
Basic EEOC and Employment laws knowledge.
Excellent communication and interpersonal skills.
Type at least 45 wpm plus comprehensive knowledge of MS Office Suite.
Flexible hours when requested.
Any combination of education and experience equivalent to graduation from High School or any combination of education, training or experience that proves the required knowledge, skills and abilities.
Excellent command of the English language.
Must be able to comprehend the English language in order to effectively communicate with co-workers and fully understand job assignments.

Nice To Haves

College degree preferred.
Previous Human Resource and Hospitality experience preferred.

Responsibilities

Greet associates, applicants, members, guests and clients in a friendly professional manner.
Maintain front office organization.
HRIS procedures including looking up and/or inputting/changing information.
Compose and type routine, technical and confidential information.
Assist in preparation/organization and distributing of materials for meetings and events.
Organize, implement and complete projects assigned by HR managers.
File & shred documents as needed. Maintain file system.
Keep sufficient stock of Associate Handbooks, name badges, and new hire forms.
Keep office supplies, booklets and forms at par and re-order supplies as needed.
Answer incoming calls for 5 telephone lines, check voice mail and distribute messages.
Handle all separation paperwork including mailing and tracking last check.
Explain and verify all New Hire paperwork to new associates including receiving/copying the proper ID.
Ensure all New Hires leave the HR office with proper instructions regarding their schedule. ID, Housing, etc.
Receive & distribute departmental mail daily.
Send & receive outside mail. Maintain postal budget. Maintain Checks Mailed tracking.
Mail & fax correspondence upon request.
Assist Associates and applicants in answering Human Resource/ORC questions.
Keep office & kitchen supplies at par and re-order weekly or more often if needed.
Update expenditure spreadsheet for all supplies, printing & stationary, uniforms & name tags.
Receive, verify and track Associate Clearance Checklist.
Assist associates with any HR related questions, including: Recruitment, Benefits, Associate Relations & Training.
Create flyers and newsletters, as needed.
Maintain/update bulletin board designs & postings.
Run reports as needed.
Maintain HR information on SharePoint.
Update digital signage daily.
Assist with compliance related training.