Coordinator, Human Resources

Three Crosses Regional Hospital•Las Cruces, NM

About The Position

The Human Resources Administrative Coordinator supports the daily operations of the Human Resources Department, including onboarding, employee records management, the Human Resources Information System (HRIS), and HR compliance activities. The role coordinates pre-employment and onboarding processes, maintains accurate electronic and hard-copy employee records, and provides administrative and operational support to the HR team. The coordinator serves as a resource for employees, applicants, and department leaders, providing timely, accurate, and professional service. The position requires a high level of professionalism, confidentiality, accuracy, accountability, ethical conduct, and sound judgment while supporting employees, department leaders, and the operational needs, mission, vision, and core values of Three Crosses Regional Hospital (TCRH).

Requirements

Associate degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and relevant work experience.
At least one year of Human Resources experience.
Ability to meet all TCRH Employee Health requirements.

Nice To Haves

Experience working with an HRIS, preferably ADP.
Human Resources experience in a hospital or healthcare environment.
Experience coordinating employee onboarding, maintaining personnel records, and processing employee changes.

Responsibilities

Serve as the HR Department’s primary point of contact by greeting and assisting employees, applicants, and visitors, answering phone calls, monitoring the HR email inbox, and directing inquiries appropriately.
Provide daily administrative support, including employment verifications, scheduling meetings and interviews, preparing correspondence, maintaining forms and supplies, and organizing HR documentation.
Assist with recruiting and recruitment activities, including interview scheduling, candidate communication, and hiring documentation.
Answer employees’ routine questions about HR policies, benefits, payroll processes, and HR systems, escalating complex matters as appropriate.
Coordinate pre-employment and onboarding processes, including background checks, drug screenings, fingerprinting, and required employment documentation.
Communicate new hire start dates, onboarding schedules, and requirements with employees, department leaders, Employee Health, Education, IT, and other applicable departments.
Coordinate New Employee Orientation, employee identification badges, system access, and other onboarding requirements.
Support physician and advanced practice provider onboarding, including required documentation and coordination with applicable departments.
Manage license and certification expirations.
Maintain accurate employee records in the HRIS and employee files.
Maintain organized electronic and physical personnel files, conducting weekly filing reviews to ensure documents are correctly labeled, filed, and maintained.
Organize and maintain terminated employee personnel files and ensure Form I-9 records are maintained according to applicable retention requirements.
Conduct routine audits of employee records, licenses, certifications, and HRIS information for accuracy, completeness, and compliance.
Assist with benefits enrollment, open enrollment, qualifying life events, and related documentation.
Provide administrative support for leave-of-absence processes, including tracking and maintaining required documentation as directed.
Prepare and maintain HR reports, employee tracking logs, spreadsheets, and other departmental records.
Support HR compliance activities, departmental projects, employee communications, and process improvements.
Maintain strict confidentiality of employee, applicant, medical, and organizational information.
Attend meetings and required training as assigned.