Coordinator, Human Resources

Adelphi Group • Burbank, CA

46d • Hybrid

About The Position

The Coordinator, Human Resources helps with administering the day-to-day functions and processes of the Human Resources team. This candidate is highly organized, has a strong attention to detail, loves to problem solve and is willing to pitch in wherever help is needed.

Requirements

• Bachelor’s degree required (or relevant experience); undergraduate degree in Human Resources, Human Resources internship or graduate Human Resources education, preferred.
• 0-1 year of Human Resources or Administrative experience, preferably working in a fast-paced agency or media environment – Human Resources internship experience, a plus.
• High level of proficiency with Adobe Acrobat Pro and Microsoft Office applications (particularly Outlook, Word, Excel, PowerPoint and Teams).
• Must have laser-sharp detail orientation, excellent organizational skills and the ability to multi-task and prioritize.
• Strong time-management skills, sense of urgency and delivery.
• Must have strong interpersonal skills and the ability to maintain a professional demeanor when engaging with all levels of employees.
• Excellent communication skills both written and verbal, clearly, concisely and confidently.
• Demonstrated ability to articulate and communicate clearly when participating in internal and client-facing meetings.
• Ability to maintain the strictest level of confidentiality, and express high standards of professionalism.
• Demonstrated ability to be a strong team collaborator and ability to be agile and adaptable within a quick turnaround business environment.
• Ability to take initiative and formulate solutions and has a demonstrated proactive approach to problem solving and critical thinking.

Nice To Haves

• Human Resources internship experience, a plus.
• Experience working with an applicant tracking system (ATS) such as Workday, a plus.
• Knowledge of media, marketing, advertising or communications industries, preferred.

Responsibilities

• Support all activities surrounding the Human Resources team in managing an employee’s life cycle from pre-hire to off-boarding.
• Initiate and manage the new hire process from start to finish.
• Ensure IT tickets are generated and submitted for new hires for proper new hire setup.
• Conduct and manage weekly new hire orientations for all new employees including managing all first day correspondence.
• Create and maintain employee files.
• Create and maintain calendar entries for the HR team in Microsoft Outlook.
• Ensure timely processing of employee data changes in Workday including but not limited to pay changes, data changes, employee referral bonuses and internal transfers.
• Collaborate with infrastructure teams to ensure all employee changes are communicated and processed, including sending calendar invitations, employee notifications and system updates.
• Coordinate termination processes for all exiting employees with internal teams and systems.
• Support the Human Resources team’s goals and objectives including diversity initiatives, training and talent development and engagement initiatives in partnership with leadership.
• Hold weekly office hours for the agency, assisting employees with general questions and inquiries.
• Support the agency, IT and office management leads to manage space, remote work initiatives and facilities.
• Support the Talent Acquisition team by maintaining supplies for and attending local career fairs as needed.
• Support the Human Resources and Talent Acquisition team in managing the annual summer internship program.
• Help coordinate special projects (i.e. agency events, charity initiatives, agency community meetings, etc.).

Benefits

• Equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level