Coordinator, Human Resources

University of Illinois Foundation • Champaign, IL

12d • $52,000 - $57,000 • Hybrid

About The Position

The Human Resources Coordinator supports welcoming, well-organized experiences for new employees and student workers at the University of Illinois Foundation. The role coordinates onboarding and offboarding, leads new-hire orientation programs, and maintains accurate human resources records and reports. Working with colleagues across the organization and as part of the HR operations team, the coordinator helps ensure efficient HR services and compliance with laws and organizational policies.

The position includes coordinating new-hire setup and orientation, managing student onboarding, entering employee data across systems, maintaining employee files and HR content, and preparing reports and onboarding materials. The role also serves on the Staff Engagement Committee.

Requirements

• Bachelor’s degree or equivalent experience.
• At least 2 years of previous human resources experience.
• Ability to work independently and exercise good judgment.
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to maintain confidentiality.
• Intermediate Microsoft Office skills, including Word, PowerPoint, and Excel.

Nice To Haves

• Bachelor’s degree in human resources, business, or a related field.
• Experience with HRIS, data entry, and reporting.
• Experience coordinating onboarding, orientation, or employee events.
• Familiarity with higher education or student employment systems.

Responsibilities

• Manage new-hire onboarding logistics, including requesting institutional IDs and accounts, coordinating with IT to prepare for arrivals, and arranging first-day orientation.
• Coordinate new-hire orientation activities, including departmental introductions, welcome and networking events, leadership meet-and-greets, and HR orientation; assign required HRIS training.
• Oversee student hiring practices and complete student onboarding in the student information system.
• Collect and enter employee onboarding data in internal and external systems, and administer offboarding at the end of employment.
• Create and maintain employee records, files, and documentation; prepare onboarding materials such as workspace name tags and welcome bags.
• Compile HR reports from the HRIS and other sources for different audiences and purposes, and maintain HR content on the organization’s online platforms.
• Serve as a member of the Staff Engagement Committee.
• Collaborate with the HR operations team to provide high-quality service while following applicable laws and organizational policy.

Benefits

• Medical, vision, and dental coverage.
• Company-paid life insurance.
• 24 days of annual vacation.
• Pension benefits.
• On-site wellness center and café.
• Hybrid schedule for many positions, with up to 2 days of remote work flexibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level