Coordinator GME Program
About The Position
The Program Coordinator, in collaboration with and with participation from the Program Director, is responsible for the operational and financial management of an accredited or nonaccredited residency or fellowship training program. The role requires comprehensive knowledge of national accreditation and hospital policies, initiative, and independent judgment. The coordinator assesses and directs program issues involving long-range planning, trainee recruitment, project development, administrative workflow analysis, database maintenance, communication with faculty and trainees, and internal and external program relations. The coordinator serves as an educational liaison among attending physicians, residents, medical students when applicable, specialty departments, outside institutions, the GME Office, and the Medical Staff Office, and supports compliance with regulatory agency standards, including ACGME requirements. The coordinator supports program operations, recruitment, resident administration, data management, budgeting, schedules, and resident education. The role also provides administrative supervision and guidance to residents and may supervise or train other coordinators or administrative assistants.
Requirements
- High school diploma required.
- Minimum of 2 years of experience in an administrative role.
- Excellent verbal and written communication skills.
- Knowledge and understanding of Microsoft Word, Excel, PowerPoint, and Outlook.
Nice To Haves
- Bachelor's degree preferred; five years of experience in an administrative role may be substituted for a bachelor's degree.
- Experience in an ACGME-accredited Graduate Medical Education program.
- Knowledge of the Electronic Residency Application Service (ERAS) and the National Intern and Residency Matching Program (NIRMP).
- Knowledge of the New Innovations resident database.
Responsibilities
- Interpret and apply ACGME, other national accrediting agencies, and hospital policies to support compliance.
- Manage, organize, and develop program activities and events with the Program Director.
- Schedule didactic, simulation, and patient-care-related teaching time.
- Manage clinical faculty time and attendance and serve as a liaison to Corporate Compliance.
- Collaborate on oversight of faculty and faculty development with GME Leadership.
- Develop and oversee the departmental budget.
- Coordinate residency recruitment, including program webpage information architecture, candidate inquiries, ERAS applications, interview days and schedules, and NRMP R3 ranking activities.
- Manage resident applications, selection, and matching, and coordinate applicant visits and interviews with the Program Director and faculty.
- Direct residents through Hospital Medical Staff applications where necessary and coordinate with ECFMG on visa or citizenship issues.
- Develop and maintain databases on house staff and alumni, and maintain resident training files.
- Prepare reports for internal and external agencies, including resident data reports for the Program Director, DIO, and ACGME.
- Partner with the Program Director on due process for house staff termination and probation.
- Manage compliance issues related to inter-institutional agreements and regulations, and act as a department liaison with relevant divisions and departments.
- Coordinate internal and external residency program funding, including IRIS and Cost Report activities.
- Work with the Program Director to collect and enter resident metrics into the Residency Data System.
- Provide residents administrative supervision and guidance regarding administrative issues, due dates, and deadlines.
- May supervise, train, and guide new coordinators or administrative assistants; may hire temporary office assistance with Executive Director approval.
- Arrange resident orientation and training on WellStar data systems, including the EHR.
- Create resident rotation, physician attending, and resident call and duty-hour schedules.
- Coordinate resident education and evaluation, including in-service exams.
- Assist residents with scholarly activities.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
