Coord, Fiscal Procurement

Save the Children US•Concord, NC

13h•Onsite

About The Position

The Coordinator of Fiscal Operations is responsible for ensuring that all Head Start standards, regulations, Save the Children-Head Start Polices, and Procedures are implemented consistently and in full compliance of all applicable standards. You will be responsible for assuring implementation of the policies of the fiscal areas of the program to include planning, organizing, developing, coordinating, record keeping, reporting and monitoring, and will provide leadership and guidance in areas of fiscal procedures and accountability of financial resources. As a front-line representative of Save the Children, the Coordinator is required to ensure the safety and security of children and families that he/she comes in contact with adhering to the agency’s values of Accountability, Ambition, Collaboration, Creativity and Integrity.

Requirements

High School diploma plus at least two years of relevant experience
Proven successful experience in purchasing, accounts payable and payroll functions.
Professional proficiency in MS Office suite, particularly Excel
Professional proficiency in spoken and written English
Demonstrated general knowledge of administration, budgeting, purchasing systems management
Demonstrated ability to communicate and collaborate successfully with individuals and teams at all levels, both internally and externally.
Demonstrated ability to manage multiple tasks, often with conflicting deadlines and priorities.
Proven ability to exercise professional judgement and situational evaluations.
Demonstrated ability to follow established and communicated directions and take initiative
Demonstrated knowledge of the purpose of the Head Start/Early Head Start program.
Proven ability to relate sensitively to children.
Proven ability to keep all required information strictly confidential.
Must participate in professional development training including basic first aid and pediatric CPR certification as required by state licensing and HSPPS.

Nice To Haves

Bilingual preferred (English/Spanish or English and other languages used by children and families).
If in North Carolina, holding a Birth-Kindergarten (B-K) Licensure preferred.

Responsibilities

Provide input into the annual budget
Provide fiscal support to Human Resource by ensuring that timesheet allocations are up to date, and staff are using the correct coding and allocations on timesheets.
Update and share budget coding and allocations as needed to staff
Prepare and conduct budget presentations.
Consult with management staff on budget and budget narrative preparation, including modifications.
Compare actual to budgeted results of each month’s close and report on significant variances.
Lead the review of all local nonfederal share documentation and gather all of the nonfederal share documentation monthly to be reported to National Finance team
Work with staff and donors to correct in kind documentation as needed
Attend meetings/trainings as needed or directed by the Program Director.
Prepare and present documents for Policy Council Meetings
Be the point of contact for staff with questions about submitting an advance or expense reimbursement through the Agresso accounting software
Code and submit invoices to Accounts Payable
Reconcile the Program’s monthly credit card
Prepare regularly recurring reports for the Program Director and ad hoc reports as requested
Review and analyze monthly financial reports.
Oversee implementation of purchasing system including ordering, receiving and payment of invoices.
Monitor and track all expenditures on an ongoing basis
Be the point of contact with local vendors. Work with service, supply and equipment vendors for bids, quotes, and invoices
Review Davis Bacon paperwork from vendors and work with vendors for corrections as needed
Stay abreast of financials and administrative policies and procedures to include inventory control, nonfederal share, risk management and procurement oversight.
Work with the Program Director in implementing cost-effective strategies for recruitment, training employments and retaining staff.
Work with program staff to draft detailed specifications for goods and services
Obtaining quotes for goods and services as required by bidding thresholds
Follow up that contractor work is completed within the specified grant time period

Benefits

Paid time off: 10 days winter break and 5 days spring break, 11 holidays plus 2 floating holidays per year.
Competitive health care, dental and vision coverage for you and your family.
Employer paid short term disability and long-term disability benefits.
Health Savings Accounts (HSA): Option to select HSA if enrolled into a High-Deductible Health Plan in which the company matches a portion of the contribution.
Flexible Spending Accounts (FSA): Option to enroll in health care and dependent care options.
Agency paid life and accidental death and dismemberment benefits (AD&D).
Parental/adoption, fertility benefits
Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees
Retirement savings plan with employer contributions (after one year)
Health benefits and support through Calm and company-hosted events
Employee Assistance Program: Free and confidential assessments, short-term counseling, referrals, and follow-up services
Learning & Growth: Access to internal and external learning & development opportunities and mentorships.
Certification and tuition assistance.