Coordinator, Events

White & Case LLP•New York, NY

16d•$73,000 - $110,000

About The Position

As part of White & Case’s Events Management team, the Coordinator, Events plans and executes internal and external, client-facing events to support business development and firm-wide initiatives. Events may take place on-site or off-site and include in-person and virtual formats. The role covers events throughout the Americas and may involve global travel. The Coordinator collaborates with the Americas Events team, the Global Events Team, stakeholders, and internal departments to develop and implement event-management best practices. The position manages event planning and logistics from goal-setting and budgeting through execution and post-event analysis. It also involves vendor and venue sourcing and contracting, event materials production, client-contact data management, virtual-event guidance, and use of the firm’s preferred Cvent platform for registration sites and mobile applications. The role is based in New York and reports to the Senior Manager, Events.

Requirements

Bachelor’s degree.
Willingness to work outside standard hours, including early mornings, evenings, and occasional weekends.
Ability to travel domestically and internationally as necessary.
Strong knowledge of local vendors and venues.
A resourceful, initiative-driven, collaborative approach and commitment to teamwork.
Ability to build strong relationships with internal and external stakeholders.
Client-service orientation and credibility.
Ability to work independently and as part of a team, meet deadlines, and perform well under pressure.
Strong project-management skills and ability to handle multiple priorities in a fast-paced environment.
Excellent communication, organizational, analytical, and interpersonal skills.
Exceptional attention to detail and organizational abilities.
Creative problem-solving and decision-making skills.
Knowledge of current trends and best practices in event planning and management.
Ability to manage budgets effectively and ensure cost-efficiency.
Ability to manage multiple projects simultaneously with competing deadlines.

Nice To Haves

Ideally, 2 years of experience in a legal services firm.
International experience.

Responsibilities

Develop, implement, and measure event-management best practices in collaboration with stakeholders and internal departments.
Plan and execute a diverse portfolio of in-person and virtual events, including client-facing events, networking and social events, thought leadership seminars, internal engagement events, internal training and recruitment programs, multiday meetings, and global and regional webinars.
Lead event logistics by establishing goals, responsibilities, and budgets in advance.
Conduct pre- and post-event analysis, including attendance counts, budget summaries, and feedback.
Collaborate with the marketing team and internal departments to keep stakeholders informed about event progress.
Ensure adherence to event budgets and achievement of event goals and objectives.
Ensure client contact information is properly stored in firm systems such as InterAction.
Manage vendor and supplier relationships in coordination with the Procurement team.
Research, source, negotiate, and contract venues and suppliers.
Use in-house resources, including Concierge, Creative Services, and Marketing/Business Development, as preferred suppliers.
Manage and assist with the production of event materials.
Provide guidance and best practices for virtual events, including technology and systems.
Build registration sites and mobile applications using the firm’s preferred platform, Cvent.
Represent the firm and its core values as an ambassador.