Coordinator, Creative Operations

United Sports Brands•Fountain Valley, CA

1d•Onsite

About The Position

We’re looking for a Creative Operations Coordinator to own how content is managed, distributed, and maintained across the organization, while supporting how creative work flows from brief to execution. This role supports the Creative Marketing team across Shock Doctor, McDavid, Cutters, Pearl iZUMi, Nathan Running, and a new fitness brand, EQYP Fitness, ensuring assets are organized, accessible, and ready for use across teams and channels, and that projects move efficiently through the system. You will support and maintain the systems behind the work, including Brandfolder, Salsify, server organization and monday.com. This is a high-volume, multi-brand environment that requires strong attention to detail, structure, and follow-through. You bring a process-first mindset, take pride in clean systems, and help create clarity in how work gets done. This role supports the day-to-day execution of systems and workflows, while the Creative Operations Manager owns overall creative process.

Requirements

2–4+ years in creative operations, asset management, information management, library science, photo studio operations, project management, or similar disciplines
Hands-on experience with a DAM system like Brandfolder (preferred), AEM or similar
Experience managing projects in a tool like monday.com, Asana or similar
Experience working in a creative, content-driven, or multi-brand environment
Strong understanding of file naming conventions, metadata tagging, and version control
Strong foundation in asset management and organization is critical; project coordination experience can be developed
Experience working with high volumes of digital assets is strongly preferred

Responsibilities

Manage and maintain the DAM ecosystem across Brandfolder, Salsify, and internal servers
Upload, organize, and tag photo and video assets with consistent metadata
Maintain and enforce naming conventions, folder structures, and tagging systems
Ensure all assets are current, properly versioned, and easy to find
Manage and maintain server organization to ensure long-term scalability and clarity
Distribute toolkits and assets across marketing, retail, and cross-functional teams
Ensure the correct assets are delivered to the right channels and stakeholders
Maintain version control and prevent outdated or incorrect assets from being used
Ensure product-level assets are complete, accurate, and properly uploaded across systems (including Salsify where applicable)
Track missing content and follow up with teams to ensure required deliverables are created and available
Communicate when new assets or toolkits are available so teams can act quickly and confidently
Build and maintain clear documentation for: Where assets live, How assets are tagged and organized, How teams access and use assets
Ensure teams follow established naming, tagging, and workflow standards
Support team adoption of systems and standards
Help create consistency across brands and teams
Oversee incoming creative requests from intake through delivery
Review briefs for completeness and clarity, flag gaps, and ensure all required information is provided before work begins
Set up and manage projects in monday.com with clear owners, timelines, and deliverables
Maintain monday.com as the source of truth for all active work
Track progress and ensure projects move forward without bottlenecks
Act as a connector between creative, marketing, and product teams
Ensure alignment, accountability, and clear communication across stakeholders
Identify gaps or inefficiencies and propose practical improvements to increase speed, clarity, and consistency
Support implementation of updated processes, tools, and standards
Continuously refine systems based on day-to-day usage
Other duties as assigned.