Coordinator, Choose Ohio First Scholarship Program and STEM Scholarships

Youngstown State University•Youngstown, OH

8d•Onsite

About The Position

Provides oversight and leadership for the STEM Choose Ohio First Scholarship Program (COFSP) and activities relating to all scholarships for the College. Organizes a set of activities that supports the recruitment and enrollment of high-quality STEM students for the COFSP, such as leading outreach efforts and aligning those with the scholarship program. Ensures the day-to-day functionality and assists administrators in the general oversight of the assigned area’s operations and services as related to any assigned program, initiative, or objective. Works under general supervision and may make some work procedural decisions which do not contravene policies; generally, determines work sequences (which task comes first) within any department/divisional guidelines.

Requirements

At least a bachelor’s degree in a related field
One year of related experience
Knowledge of University policies and procedures
Knowledge of office practices and procedures
Knowledge of department/division goals and objectives
Knowledge of department/division policies and procedures
Knowledge of workplace safety practices and procedures
Knowledge of English grammar and spelling
Knowledge of records management
Knowledge of office management
Knowledge of project management
Knowledge of more specialized or less frequently encountered policies, procedures, and regulations
Skill in use of office equipment
Skill in typing, data entry
Skill in computer operation
Skill in use of computer software and other programs applicable to the assigned department/division
Ability to deal with problems involving several variables within familiar context
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to determine material and equipment needs
Ability to calculate fractions, decimals, and percentages
Ability to compile and prepare reports
Ability to use proper research methods to gather data
Ability to understand a variety of written and/or verbal communications
Ability to prepare accurate documentation
Ability to maintain records according to established procedures
Ability to travel to and gain access to work site
Ability to effectively interact with personnel and public to answer routine questions
Ability to train or instruct others
Ability to move quickly and effectively from one tasks to another
Ability to work independently and in a team environment
Ability to develop and maintain effective working relationships

Nice To Haves

A master’s degree in a relevant discipline
Experience working in higher education
Comfortable speaking to crowds of 30 or more

Responsibilities

Coordinates daily tasks related to one or more assigned components of overall programs and/or services as assigned.
Manages the College of STEM’s participation in the Choose Ohio First Scholarship Program (COFSP) and its key components: presentations in schools, Algebra II to pre-calculus summer bridge program, scholarship recruitment and awards, cohort meetings, mentoring and tutoring program, research projects (, STEM Showcase, and the annual Northeast Ohio COFSP spring research conference) and experiential learning experiences.
Evaluates current COFSP awardees for continuation in the program.
Does requisitions and generating and processing contracts with respect to appropriate budgets.
Works with the COFSP Grant Administrator to complete reporting activity to the State and other agencies as required.
Interfaces with counterparts at Northeast Ohio COFSP consortia partners.
Coordinates the collection of STEM scholarship applications and awarding of STEM scholarships to new and existing STEM College students.
Responsible for keeping STEM scholarship information updated on-line.
Interfaces with the YSU Foundation and the Office of Financial Aid and Scholarships to determine availability of funding.
Coordinates with STEM departments for awarding of college and departmental scholarships to ensure that all scholarships are awarded according to the requirements of the program or the instructions of the donor.
Coordinates all aspects of the STEM Honors Convocation; ensures scholarship recipients are recognized as appropriate.
Serves as the primary liaison for the STEM Student Organizations.
Organizes a monthly meeting with the Organizations to provide an oversite of their activities, such as fund raising, guest speakers, dissemination of information about events and keeping an updated list of active organizations and their leaders.
Utilizes organizations to support the College’s participation in campus and community outreach events.
Serves as the advisor for the STEM Leadership Society.
Prepares and submits articles based on scholarship awareness, student organization activities, etc. for the social media platform.
Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of overall goals and objectives.
Prepares and maintains accurate records of daily tasks in accordance with applicable policies and procedures and assures timely communication with supervisor, staff, and students where appropriate.
Gathers data and prepares reports and other information/documentation for supervisory review ?related to programs and/or services, or one or more assigned components.
Prepares for and attends events.
Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.
Assists with training new hires.
Performs other related duties as assigned.