Program Coordinator – STEM Retention and Faculty Innovation Project
About The Position
The Program Coordinator is responsible for the day-to-day administration, coordination, implementation, and reporting of the federally funded STEM Retention and Faculty Innovation Project. The role supports four integrated initiatives: STEM academic interventions for students in high-DFW courses, undergraduate research experiences, a Summer Bridge program for incoming students, and an AI Faculty Fellows program. The coordinator serves as the central liaison among faculty, students, project partners, and administrative units to support program delivery, compliance, assessment, and reporting. This is a full-time, 9-month grant-funded position through September 30, 2027, in the College of Arts and Sciences. The position reports to Dr. Eyualem Abebe, Project Director and Dean of the College of Arts and Sciences.
Requirements
- Bachelor's degree from an accredited institution.
- Experience in program coordination, student services, academic support, grants administration, or a related field.
- Strong organizational, communication, and recordkeeping skills.
- Proficiency in Microsoft Office applications, including Excel, Word, and Forms.
Nice To Haves
- Experience with federally funded educational projects, STEM programs, undergraduate research, and student success initiatives.
Responsibilities
- Coordinate project activities, schedules, communications, logistics, and participant engagement across all four program components.
- Maintain participant rosters, attendance records, surveys, assessments, grade data, and an unduplicated participant database.
- Collect, organize, and maintain documentation required for project evaluation, federal reporting, compliance, and audits.
- Support academic intervention services, including tutoring, mentoring, supplemental instruction, and student progress monitoring.
- Coordinate recruitment, onboarding, mentor matching, and support for undergraduate research students and faculty mentors.
- Organize research activities, workshops, housing, stipends, supplies, and student research showcase events.
- Coordinate Summer Bridge activities, including student recruitment, housing, meals, schedules, faculty support, peer mentor-coach coordination, and program assessments.
- Support the AI Faculty Fellows Program, including workshops, meetings, participation tracking, and the Faculty Showcase.
- Monitor project performance indicators and prepare progress reports, summaries, and presentations for university leadership and funding agencies.
- Collaborate with Institutional Research, Human Resources, Business and Finance, Housing, Student Affairs, and the Title III Office to support project implementation.
- Coordinate participant meetings, record minutes, follow up on student research progress, and order and follow up on supply orders.
- Perform other duties as assigned by the supervisor.
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What This Job Offers
Job Type
Full-time
