Coordinator, Academic Success and Bar Preparation LW7821

Stetson University•Gulfport, FL

About The Position

The Coordinator provides administrative and data-driven support to Academic Success and Bar Preparation Services at the College of Law. The role independently supports the department by maintaining the office, assisting the Assistant Directors and Assistant Dean, and organizing and maintaining departmental operations and procedures. The position manages and analyzes student and departmental data, maintains spreadsheets and databases, prepares reports and budget documents, and supports program implementation and communications. It also coordinates appointments, meetings, events, and travel, performs general clerical work, and updates internal web portals. The position requires maintaining confidential student information in accordance with FERPA and other regulations. Work is performed primarily in a temperature-controlled office with frequent customer interaction. The role occasionally involves lifting up to 30 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work authorization sponsorship may be available, subject to applicable immigration regulations, institutional policies, and the stated limits on the university's ability to absorb increased costs for new H-1B petitions.

Requirements

A minimum of three years of office management experience.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Ability to work independently on projects without supervision.
Strong organization, flexibility, multitasking, judgment, and interpersonal skills.
Excellent follow-through and ability to maintain confidentiality, including pursuant to FERPA and other regulations.
Strong written and verbal communication and customer service skills.

Nice To Haves

A bachelor's degree is strongly preferred; an equivalent combination of training, education, and experience may substitute.
Experience in an education setting or the legal field.

Responsibilities

Independently support the College of Law Academic Success and Bar Preparation department by maintaining the office, supporting the Assistant Directors and Assistant Dean, and organizing and maintaining operations and procedures.
Manage, review, and analyze data and reports; summarize data for other College of Law departments; and identify areas for improvement in data collection and report development.
Record data and information in student management systems, including student attendance, academic success meeting notes, and bar results.
Develop and maintain Excel spreadsheets and databases containing student information pertinent to academic success and bar preparation.
Prepare regularly scheduled reports, including budget documents and payment requests for reimbursements and invoices.
Assist with implementing departmental policies and procedures.
Communicate accurately, promptly, and professionally with students, faculty, and staff about program matters.
Organize and schedule student appointments, meetings, and travel arrangements, and manage office calendars.
Schedule group meetings and events, including luncheons for workshops, testing, and the bar exam.
Respond appropriately to questions about the department while maintaining confidential student information.
Complete clerical and organizational tasks, including filing, ordering supplies, copying, answering calls, and replying to emails.
Update internal web portals.
Perform other duties as assigned by the Assistant Dean.