Control States Sales Coordinator

Heaven Hill Brands•Louisville, KY

20d•Onsite

About The Position

The Control States Sales Coordinator executes compliance activities for Heaven Hill's Control State Division, overseeing pricing administration, product registrations, purchase allowances, and regulatory compliance across U.S. control states. The role navigates state laws, pricing mandates, trade practice regulations, and product listing requirements while ensuring compliance with state licensing laws and control board policies, and supporting timely, accurate compliance processes. Working closely with Regional Managers, state ABC agencies, distributor partners, and the AVP, Control States, the coordinator supports commercial objectives by ensuring compliance with federal and state regulations, monitoring regulatory changes, and mitigating compliance risk to maintain efficient operations and market access. This is an office-based position in Bardstown or Louisville, Kentucky.

Requirements

High school diploma or GED equivalent required.
At least three years of experience in sales administration, pricing, regulatory compliance, or a related business support function.
Strong oral and written communication skills, including the ability to explain compliance requirements clearly and professionally.
Strong attention to detail, accuracy, follow-through, analytical ability, and technical, planning, and organizational skills.
Ability to manage multiple tasks and competing priorities while meeting deadlines and compliance requirements.
Excellent computer skills, including proficiency with Microsoft Excel, Word, Outlook, specialized state systems, and ERP/business systems.
Ability to develop and maintain professional working relationships inside and outside the company, set a positive example, and act consistently with company values.

Nice To Haves

Bachelor's degree preferred.
Control state compliance experience strongly preferred.
At least one year of team lead or project leadership experience preferred.
Experience in the spirits industry or another highly regulated consumer products environment preferred.
IFS experience preferred.

Responsibilities

Serve as the primary liaison between Regional Managers and Alcohol Control divisions in each control state, escalating issues and driving timely resolution.
Manage and oversee monthly pricing and purchase allowance submissions using required state forms, specialized software, and internal systems.
Review and approve documents and digital files needed to register new brands, size extensions, allocated releases, holiday submissions, and product configuration updates.
Lead control division projects, including acquisitions, allocated-release registrations, process improvements, and other compliance-related initiatives.
Maintain and oversee Control State Code numbers, applications, renewal requirements, and supporting documentation.
Ensure pricing and purchase allowance entries in IFS are complete, accurate, timely, and aligned with internal controls and external requirements.
Develop, maintain, and continuously improve standard operating procedures, ensuring the direct report and key stakeholders understand process expectations.
Monitor control state requirements and communicate process or regulatory changes to internal stakeholders.
Partner with the AVP, Control States, to execute strategies, prioritize efforts, and align work with organizational goals.
Build and maintain working relationships across Sales, Operations, Finance, and external control state contacts while modeling company values and compliance-minded decision-making.