Contracts&Procurement Administrator

SETI Institute • Mountain View, CA

1d • Remote

About The Position

The SETI Institute located in Mt. View California is looking for a Contracts and Procurement Administrator to support the full lifecycle of contracts and procurement activities, ensuring compliance with organizational policies, legal requirements, and funding guidelines. This role serves as a key liaison between internal stakeholders, vendors, and external partners to facilitate efficient purchasing and contract execution processes.

Requirements

• Bachelor’s degree in business administration, Finance, Public Administration, or related field (or equivalent experience)
• 2–5+ years of experience in contracts administration, procurement, or related field
• Working knowledge of procurement processes, contract management principles, and compliance requirements
• Strong organizational skills with attention to detail and ability to manage multiple priorities

Responsibilities

• Administer and manage the preparation, review, and processing of contracts, subcontracts, and purchase agreements
• Coordinate procurement activities including requests, Purchase Orders, and Credit Card Orders
• Ensure compliance with internal policies, regulatory requirements, and applicable funding agency guidelines
• Maintain contract and procurement documentation, ensuring accuracy, and completeness
• Track contract deliverables, deadlines, and renewal/expiration dates
• Track authorized funds against payments
• Serve as a point of contact for vendors and internal departments regarding procurement and contract-related inquiries
• Assist in negotiating terms and conditions with vendors in coordination with senior leadership
• Support defining processes to increase efficiency and assist internal departments in contracting and procurement operations

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level