Contracts Management Supervisor 2

Arizona Department of Administration • Phoenix, AZ

1d • Hybrid

About The Position

This position manages the consultant contract program and oversees contract management activities from initiation through closeout and final audit, including payment requests and contract modifications. Supervises staff, establishes priorities, and ensures the timeliness, accuracy, and quality of work products. Provides technical guidance to staff, consultants, and project managers and ensures compliance with applicable federal and state laws, regulations, and ADOT (Arizona Department of Transportation) policies. Oversees and participates in the management of complex, time sensitive consultant and alternative procurement contracts. This position may be available for remote work within Arizona (Two (2) days per week in the office/hoteling). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Correct use of contractual legal language and related terminology
• Operational procedures of an engineering organization
• Principles, concepts and current practices of State government management and of the policies and procedures established for the ECS Consultant Contract program.
• Budget development and expenditure control
• FHWA and State Statute rules, regulations policies, procedures and contract requirements
• Contract management trends and all factors needed to create a competitive advantage and skill in applying this knowledge while developing staff to gain forward thinking skill in order to enhance ECS and all relevant processes.
• Evaluation and analysis techniques
• Computer applications
• Oral and written communication
• Identifying leadership qualities in staff and promoting them when opportunities arise
• Administration with special emphasis on planning, organizing and directing a high volume, accelerated program.
• Summarize technical information, organize, plan and establish priorities
• Establish and maintain effective interpersonal relations with employees at all levels of authority, as well as outside the agency
• Exercise considerable discretionary judgment within established policies and procedures.
• Driving or the use of a vehicle as an essential function of the job.
• Possess and retain a current, valid class-appropriate driver’s license.
• Complete all required training.
• Successfully pass all necessary driver’s license record checks.
• Maintain acceptable driving records.
• Complete all required driver training.
• Maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11) if operating a personally owned vehicle on state business.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• BA degree in Business, Public Administration, or related field desirable.
• Experienced in the field of contracting.
• Planning, Organizing, and directing a high volume, accelerated program.
• Administrative/Management and/or staff supervision experience is desirable.

Responsibilities

• Direct, train, coach, and monitor staff performing contract management activities.
• Provide technical guidance and expertise, assign work, establish priorities, and ensure timely, accurate, quality work products.
• Prepare and participate in complex, time sensitive consultant and alternative procurement contracts.
• Establish individual performance objectives.
• Review and approve contract modification documents and verify compliance with established procedures and approval authority.
• Review audit findings and determine appropriate actions.
• Serve as the first level of conflict resolution.
• Review solicitation packages prior to advertisement and approve selection processes and evaluation panels.
• Perform second level review of consultant cost proposals, identify concerns requiring resolution prior to cost acceptance, and verify contract documents are properly formatted and issues resolved prior to signature.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree