Contracts Management Associate

Hillsborough County•Tampa, FL

1d•Onsite

About The Position

Performs duties of moderate complexity assisting and monitoring the various aspects of contract related activities. Core Competencies Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service. Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve. Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations. Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

Requirements

Graduation from high school or possession of a GED certificate; and Five years of experience paring or monitoring contracts; or An equivalent combination of education (not less than a high school diploma/GED), training, and experience that would reasonably be expected to provide the job related competencies noted.
Knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure, and content.
Knowledge of federal equal employment opportunity requirements as applicable to contracting.
Knowledge of formats and styles used in legal documents.
Knowledge of the principles and practices of accounting.
Ability to read, understand, and interpret legal documents.
Ability to communicate effectively both orally and in writing.
Ability to work effectively with others.

Responsibilities

Supports budget and expenditure reporting on capital and operating budget projects at the activity level and supports the project budget planning process.
Prepares scheduled reports on capital and operating budget projects.
Maintains the master project schedule; advises managers of key deadlines to keep projects on established schedules.
Assists with preparation of contracts, agreements, change orders and amendments; trains and directs staff members to support the process.
Monitors process bids and quotations, coordinates changes to existing specifications, and translates input received into bid document language.
Represents the department at pre-bid conferences and bid openings.
Initiates requisitions for processing of work order revisions and maintains an updated spreadsheet to inform Project Manager on status of work orders.
Processes contractual or final payments for design and/or construction projects to ensure that payment applications adhere to financial and contractual aspects of the contract.
Process department work orders for various capital and operating projects.
Review vendor submissions for contractual rate increases.
Assist various contractors with questions regarding contractual proposal submission.
Assist with agenda item preparation.
Performs other related duties as assigned.