Contracts Management Associate

Hillsborough County Clerk of Court & Comptroller • Tampa, FL

2d • $19 - $34 • Onsite

About The Position

Performs duties of moderate complexity assisting and monitoring the various aspects of contract related activities.

Requirements

• Graduation from high school or possession of a GED certificate
• Five years of experience paring or monitoring contracts
• An equivalent combination of education (not less than a high school diploma/GED), training, and experience that would reasonably be expected to provide the job related competencies noted.
• Knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure, and content.
• Knowledge of federal equal employment opportunity requirements as applicable to contracting.
• Knowledge of formats and styles used in legal documents.
• Knowledge of the principles and practices of accounting.
• Ability to read, understand, and interpret legal documents.
• Ability to communicate effectively both orally and in writing.
• Ability to work effectively with others.

Responsibilities

• Supports budget and expenditure reporting on capital and operating budget projects at the activity level and supports the project budget planning process.
• Prepares scheduled reports on capital and operating budget projects.
• Maintains the master project schedule; advises managers of key deadlines to keep projects on established schedules.
• Assists with preparation of contracts, agreements, change orders and amendments; trains and directs staff members to support the process.
• Monitors process bids and quotations, coordinates changes to existing specifications, and translates input received into bid document language.
• Represents the department at pre-bid conferences and bid openings.
• Initiates requisitions for processing of work order revisions and maintains an updated spreadsheet to inform Project Manager on status of work orders.
• Processes contractual or final payments for design and/or construction projects to ensure that payment applications adhere to financial and contractual aspects of the contract.
• Process department work orders for various capital and operating projects.
• Review vendor submissions for contractual rate increases.
• Assist various contractors with questions regarding contractual proposal submission.
• Assist with agenda item preparation.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED