Contracts in Transit Clerk Milford, Ohio

JEFF WYLER AUTOMOTIVE FAMILY•Milford, OH

8d•Onsite

About The Position

Jeff Wyler Corporate office is "Now Hiring" a Contracts in Transit agent! Jeff Wyler Automotive Family Corporate Office | Milford, Ohio Join One of the Nation's Leading Automotive Groups The Jeff Wyler Automotive Family is a nationally recognized automotive retailer committed to delivering exceptional customer experiences while maintaining operational excellence across our dealership network. As we continue to grow, we are seeking a highly organized and detail-oriented Contract in Transit agent to join our Corporate Office in Milford, Ohio. This critical position serves as the liaison between our dealerships, lending institutions, and internal accounting teams to ensure vehicle finance contracts are funded accurately and efficiently. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and takes pride in maintaining exceptional accuracy and accountability. Position Summary The contract in Transit agent is responsible for monitoring and managing the funding lifecycle of retail finance contracts across multiple dealerships. This role ensures contracts are funded promptly by proactively tracking funding status, resolving outstanding stipulations, communicating with lenders and dealership personnel, and maintaining accurate funding records. Success in this role requires exceptional organizational skills, strong follow-up, effective communication, and the ability to manage multiple priorities while meeting strict deadlines.

Requirements

High school diploma or equivalent required
Exceptional organizational and time-management skills.
Strong attention to detail with a high degree of accuracy.
Excellent verbal and written communication skills.
Ability to prioritize multiple tasks in a fast-paced, deadline-driven environment.
Proficiency with Microsoft Excel, Outlook, and Microsoft Office Suite.
Ability to work independently while collaborating effectively with multiple departments.

Nice To Haves

associate or bachelor's degree preferred
Previous experience in automotive finance, dealership accounting, contract funding, or contract processing.
Working knowledge of dealership operations and Finance & Insurance (F&I) processes.
Familiarity with automotive lender funding requirements and contract stipulations.
Experience using dealership management systems (DMS) and contract tracking software.
Understanding of bank funding timelines and documentation requirements.

Responsibilities

Monitor and track finance contract submissions and funding status across multiple Jeff Wyler dealerships.
Proactively follow up with dealerships, lending institutions, and internal departments regarding pending funding, missing documentation, stipulations, or contract discrepancies.
Research and resolve funding delays to minimize outstanding contracts and improve cash flow.
Review documentation for completeness and accuracy before and after submission to lending institutions.
Maintain accurate records of funded, pending, rejected, and outstanding contracts using dealership management and tracking systems.
Prepare daily, weekly, and monthly funding reports for leadership and accounting teams.
Identify recurring funding issues and recommend process improvements to increase efficiency and reduce funding delays.
Partner with Finance & Insurance (F&I) Managers, Controllers, Accounting personnel, and lenders to ensure timely contract funding.
Maintain compliance with company policies, lender guidelines, and applicable state and federal regulations.
Assist with special projects and additional accounting or finance support as assigned.