Contracts Clerk

Norm Reeves•Irvine, CA

10d•Onsite

About The Position

Norm Reeves Dealerships is a nationally-recognized group of privately-owned retail automotive dealerships located in Southern California, Texas, and Florida. With a history dating back to 1963, our group has established a reputation for innovation, integrity, and customer-centric services. We are expanding rapidly and are looking for talented individuals that are eager to grow their careers while the company continues to expand! The Contracts Clerk is responsible for reviewing, processing, and finalizing vehicle sales contracts to ensure accuracy, compliance. This role works closely with sales, finance (F&I), and accounting teams to ensure all deals are properly structured and documented according to dealership policies and lender requirements.

Requirements

Experience in automotive finance, contract desk, or dealership accounting
Strong understanding of deal structure, funding, and lender requirements
High attention to detail with the ability to catch and correct errors proactively
Ability to manage multiple deals in a fast-paced, deadline-driven environment
Proficiency with dealership systems and contract processing tools
Strong communication skills and a collaborative, solutions-oriented mindset

Responsibilities

Review all deal paperwork for accuracy, completeness, and compliance with federal, state, and lender regulations
Verify customer information, vehicle details, pricing, and financing terms
Ensure all required documents (contracts, titles, disclosures, etc.) are properly signed and included
Submit contracts to lenders and follow up to ensure timely funding
Identify and correct errors in deals before submission
Communicate with F&I managers and sales staff to resolve discrepancies
Track deal status from submission through funding
Maintain organized records of all contracts and deal jackets
Ensure compliance with applicable laws, including Truth in Lending, and dealership policies