Contracts Compliance Administrator

Sound Transit•Seattle, WA

4d•Hybrid

About The Position

Under general supervision of the Manager-Procurement Services, this role provides technical expertise and assistance in the lifecycle of contracts, ensuring compliance with organizational policies, legal regulations, and procurement standards. This role supports internal stakeholders by providing pre-procurement and post-award support to departments throughout the agency.

Requirements

Bachelor's degree in Business, Business Administration, Public or Non-profit Administration, Program Management, or closely related field.
Four years of experience in providing procurement support, preferable in a public or private transit related organization; Or an equivalent combination of education and experience.
Ability to work independently with minimal direction.
Principles of report preparation, interpretation and presentation.
Ability to train others in standard procedures and processes.
Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.
Ability to troubleshoot issues and develop and present possible solutions.
Ability to deliver clear and concise verbal or written communication.
Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, online storage, and financial software.
Principles of business writing and basic report preparation.
Ability to develop effective operating procedures and work instructions.
Understanding basic principles and practices of purchasing.
Strong relationship-building and management, and ability to positively influence the work of others.
Ability to sufficiently interpret and administer policies and procedures to discuss, resolve, and explain them to staff.
Interpret and apply applicable federal, state, and local policies, laws, and regulations.
Provide assistance in administering the program control functions for contracts, projects, and services.
Collect, evaluate, and present information and data from multiple sources.
Conduct research and analysis to provide appropriate recommendations based on the findings.

Nice To Haves

Understanding of basic contract terms and conditions
Understanding of government procurement practices
Principles of project management methodologies.

Responsibilities

Generate and analyze data and reports on contract status, expiration and burn rates.
Meet with departments or divisions at least monthly to review contract status reports.
Monitor purchase orders that should be closed in the EAM/ERP system.
Perform invoice compliance reviews against contract terms.
Support the Contracts Help desk.
Identify project manager, invoice reviewer and contract specialists name that are not current.
Ensure requisitions are moving through the approval process in a timely manner.
Work with Department Spend Control Leads to ensure approval routes are kept current.
Analyze contract data to identify trends, risks, and opportunities for improvement.
Provide guidance on available project manager tools and resources.
Identify and recommend improvements to procedures or processes to improve clarity and gain efficiency.
Ensure processes, policies and practices are interpreted and applied consistently and effectively.
Leverage technology and work closely with project managers to develop, enhance, or maintain mechanisms for effective and efficient post-award contract management.
Serves on internal committees and projects as requested.
Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.
It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
It is the responsibility of all employees to integrate sustainability into everyday business practices.
Other duties as assigned.

Benefits

Two choices of medical plans
Dental plan
Vision plan
Comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner
Long-Term Disability and Life Insurance
Employee Assistance Program
401a – 10% of employee contribution with a 12% match by Sound Transit
457b – up to IRS maximum (employee only contribution)
25 days of paid time off annually with increases at four, eight and twelve years of service
Additional days for director level and up
12 paid holidays
Up to 2 paid floating holidays
Up to 2 paid volunteer days per year
12 weeks of parental leave for new parents
Pet Insurance
ORCA Card
Up to $5,000 annually for approved tuition expenses
Inclusive Reproductive Health Support Services
Work-life balance
Opportunities for professional development
Recognition from your colleagues