Contracts Compliance Administrator

Sound Transit • Seattle, WA

14h • Hybrid

About The Position

Under general supervision of the Manager-Procurement Services, provide technical expertise and assistance in the lifecycle of contracts, ensuring compliance with organizational policies, legal regulations and procurement standards. This role supports internal stakeholders by providing pre-procurement and post-award support to departments throughout the agency.

Requirements

• Bachelor's degree in Business, Business Administration, Public or Non-profit Administration, Program Management, or closely related field.
• Four years of experience in providing procurement support, preferable in a public or private transit related organization; Or an equivalent combination of education and experience.
• Ability to work independently with minimal direction.
• Principles of report preparation, interpretation and presentation.
• Ability to train others in standard procedures and processes.
• Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.
• Ability to troubleshoot issues and develop and present possible solutions.
• Ability to deliver clear and concise verbal or written communication.
• Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, online storage, and financial software.
• Principles of business writing and basic report preparation.
• Ability to develop effective operating procedures and work instructions.
• Understanding basic principles and practices of purchasing.
• Strong relationship-building and management, and ability to positively influence the work of others.
• Ability to sufficiently interpret and administer policies and procedures to discuss, resolve, and explain them to staff.
• Interpret and apply applicable federal, state, and local policies, laws, and regulations.
• Provide assistance in administering the program control functions for contracts, projects, and services.
• Collect, evaluate, and present information and data from multiple sources.
• Conduct research and analysis to provide appropriate recommendations based on the findings.

Nice To Haves

• Understanding of basic contract terms and conditions
• Understanding of government procurement practices
• Principles of project management methodologies.

Responsibilities

• Generate and analyze data and reports on contract status, expiration and burn rates.
• Meet with departments or divisions at least monthly to review contract status reports.
• Monitor purchase orders that should be closed in the EAM/ERP system.
• Perform invoice compliance reviews against contract terms.
• Support the Contracts Help desk.
• Identify project manager, invoice reviewer and contract specialists name that are not current.
• Ensure requisitions are moving through the approval process in a timely manner.
• Work with Department Spend Control Leads to ensure approval routes are kept current.
• Analyze contract data to identify trends, risks, and opportunities for improvement.
• Provide guidance on available project manager tools and resources.
• Identify and recommend improvements to procedures or processes to improve clarity and gain efficiency.
• Ensure processes, policies and practices are interpreted and applied consistently and effectively.
• Leverage technology and work closely with project managers to develop, enhance, or maintain mechanisms for effective and efficient post-award contract management.
• Serves on internal committees and projects as requested.
• Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
• Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.
• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
• It is the responsibility of all employees to integrate sustainability into everyday business practices.
• Other duties as assigned.

Benefits

• Two choices of medical plans
• Dental plan
• Vision plan
• Long-Term Disability and Life Insurance
• Employee Assistance Program
• 401a – 10% of employee contribution with a 12% match by Sound Transit
• 457b – up to IRS maximum (employee only contribution)
• 25 days of paid time off annually with increases at four, eight and twelve years of service
• 12 paid holidays
• Up to 2 paid floating holidays
• Up to 2 paid volunteer days per year
• 12 weeks of parental leave for new parents
• Pet Insurance
• ORCA card at no cost for full-time employees
• Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
• Inclusive Reproductive Health Support Services

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level