Contracts & Budget Coordinator

General Office•Arlington, TX

About The Position

This position assists with Northern Region purchasing administration, budget and financial matters, and budget cost control. The role supports the development and expense tracking of purchasing contracts affecting multiple sites, establishes vendor relationships, and maintains vendor compliance. It also involves keeping accurate records of receipts and disbursements and examining books and records for accuracy. The position provides contracts, memos, and account balances that support an audit trail for Northern Region budgets, purchasing, and contractor expenditures. It assists with annual budget development across multiple sites and departments, verifies information for upload into the financial system, monitors contract and vendor expenses, and supports budget reviews and reporting. The role may also handle special audits, surveys, reports, projects, asset tracking, and other administrative support functions as needed. The position does not regularly provide work leadership or full personnel management. It assists with preparing operating-project budgets and processing related payments. Duties are almost always performed in an office environment, with periodic supervision and established procedures; issues that cannot be resolved through existing guidelines are referred to a supervisor or more senior position.

Requirements

Minimum three years of experience as a full-charge bookkeeper.
Knowledge of fund accounting.
Full understanding of proper accounting procedures related to department budgets, construction fund budgets, and disbursement of funds.
Ability to clearly explain budget and account data during meetings.
Ability to communicate effectively with others.
Valid Texas driver’s license.

Nice To Haves

Minimum two-year accounting degree preferred.

Responsibilities

Provide accurate contracts, memos, and account balances to maintain an audit trail for Northern Region budget, purchasing, and contractor expenditures.
Respond to questions related to financial statement preparation at year-end.
Assist in developing annual budgets across multiple sites and departments and ensure information is accurate for upload into the financial system.
Examine contract documents and monitor vendor expenses against contract totals.
Monitor purchasing-contract change order totals for compliance with Board of Directors' policy.
Assist in monitoring the annual budget for Senior Manager and Executive Managers' review, as well as monthly raw water reporting.
Participate in periodic operating budget reviews and provide quarterly status reports and supporting data to Executive Management and Project Managers for the O&M budget.
Conduct or assist with special audits, surveys, reports, and projects as required.
Assist with asset tracking.
Perform other administrative support functions as needed.
Assist in preparing annual operating-project budgets and processing payments associated with project budgets.