Contracts & Budget Coordinator

Trinity River Authority of Texas•Arlington, TX

About The Position

This position assists with Northern Region purchasing administration, budget and financial matters, and budget cost control. The role supports the development and expense tracking of purchasing contracts affecting multiple sites, establishes vendor relationships, and maintains vendor compliance. It requires keeping accurate records of large monetary receipts and disbursements and examining books and records for accuracy. The coordinator maintains contracts, memos, and account balances to support a clear audit trail for Northern Region budgets, purchases, and contractor expenditures, and responds to year-end questions related to financial statement preparation. The role assists with annual budget development and financial-system uploads; monitors contract expenses and change orders for compliance with Board of Directors policy; supports budget reviews and reporting; and helps with special audits, surveys, projects, and asset tracking. Other administrative support functions may be performed as needed. The position does not regularly provide work leadership or full personnel management. It assists in preparing annual operating-project budgets and processing related payments. Duties are almost always performed in an office environment, using office machines such as a copier, 10-key, and computer.

Requirements

Minimum three years of experience as a full-charge bookkeeper.
Knowledge of fund accounting.
A full understanding of proper accounting procedures related to department budgets, construction fund budgets, and disbursement of funds.
Ability to clearly explain budget and account data during meetings.
Ability to communicate effectively with others.
Valid Texas driver's license.

Nice To Haves

Minimum two-year accounting degree preferred.

Responsibilities

Maintain accurate contracts, memos, and account balances to provide a clear audit trail for Northern Region budget, purchasing, and contractor expenditures.
Respond to year-end questions related to financial statement preparation.
Assist in developing annual budgets encompassing multiple sites and coordinating information across departments.
Ensure the accuracy of information uploaded into the financial system.
Examine contract documents and monitor vendor expenses against contract totals.
Monitor purchasing-contract change order totals for compliance with Board of Directors policy.
Assist in monitoring the annual budget for Senior Manager and Executive Managers' review, as well as monthly raw water reporting.
Participate in periodic operating budget reviews and provide quarterly status reports and supporting data to Executive Management and Project Managers for the O&M budget.
Conduct or assist with special audits, surveys, reports, and projects as required.
Assist with asset tracking.
Assist in preparing annual operating-project budgets and processing payments associated with those budgets.
Perform other administrative support functions as needed.