Contracts and Grants Accountant II
About The Position
The Contracts and Grants Accountant II performs post-award sponsored program functions, including invoicing, collections, and fiscal management of assigned awards. The role prepares financial reports for federally, state-, and privately funded research contracts and grants; handles invoicing and cost reports for awards requiring draws or installment payments; and communicates with awarding agency representatives regarding billing and reporting issues. The position reports to the Assistant Director, Sponsored Programs. The accountant interprets and implements applicable post-award policies and financial compliance requirements, reviews award documents for accurate setup, and manages reimbursement requests, accounts receivable follow-up, and draw coordination. The role reviews project transactions and expenditures, approves departmental journal entries, helps resolve fiscal and accounting issues, and coordinates project closeout and month- and year-end ledger activity. It also works with investigators, administrators, award staff, and agencies to document cost-share commitments and maintain communication, and may train staff and mentor colleagues. This is an on-site role at UCF. It is a regular, C&G-funded position subject to the availability of funding. The posted work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m.
Requirements
- Bachelor's or master's degree and at least 2 years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
- Authorization to work for any U.S. employer; visa sponsorship and H-1B transfers are not available.
- Ability to work on-site at UCF as the primary work location.
Nice To Haves
- Bachelor's degree in Accounting or Finance.
- Master's degree.
- Proficiency with Microsoft Office for Windows, including Excel, Word, and Outlook.
- Experience with Workday or a similar ERP system.
- At least 2 years of experience in financial reporting, billing, a nonprofit environment, or public accounting.
- Exposure to federal contract and grant billing, Uniform Guidance, and post-award research administration.
- Strong verbal and written communication skills.
- Strong analytical and problem-solving capabilities.
Responsibilities
- Prepare post-award financial reports for assigned federally, state-, and privately funded research contracts and grants, including invoices and cost reports for awards requiring draws or installment payments.
- Serve as a contact for awarding agency representatives on contractual billing and reporting issues.
- Interpret and implement post-award policies and financial compliance requirements under 2 CFR 200, sponsor terms and conditions, Florida statutes, and UCF policies.
- Review award agreements, budgets, statements of work, and other requirements to ensure accurate and complete setup in research administration and financial databases.
- Request accurate and timely reimbursements from awarding agencies and follow up on accounts receivable, including coordinating and submitting draws for the Office of Research Grants Accounting team.
- Work with principal investigators, institute, center, or department administrators, and Office of Research award administrators to document university cost-share commitments.
- Review revenue, accounts receivable, and expenditure transactions for accuracy and appropriateness; input or request adjustments as needed.
- Analyze project expenditures to ensure costs are allowable, allocable, reasonable, and consistently handled under applicable regulations.
- Review and approve departmental journal entries recording sponsored-award financial transactions.
- Assist principal investigators and administrative and award staff in resolving fiscal and accounting problems related to sponsored awards.
- Manage project closeout activities and coordinate timely closeout and reporting with Office of Research award administrators.
- Coordinate with Finance and Accounting General Accounting staff to ensure timely completion and posting of month- and year-end journal transactions.
- Maintain effective communication with principal investigators, administrators, award administrators, and awarding agencies.
- Train A&P, USPS, OPS, and student personnel as needed, and mentor colleagues.
- Perform other duties and special projects as assigned.
Benefits
- Medical, dental, vision, and life insurance.
- Flexible Spending and Employee Assistance Program.
- Annual and sick time off and paid holidays.
- Retirement savings options.
- Employee discounts, including tickets to Orlando attractions.
- Education assistance.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
