Contracts and Compliance Officer

City of Cleveland•9501 - Economic Development, OH

About The Position

Under administrative direction, the Contracts and Compliance Officer coordinates and administers departmental contract, procurement, legislative, and compliance activities. The role prepares, processes, and monitors legislation and documentation needed to authorize departmental programs, procurements, agreements, contracts, expenditures, and related actions. The Officer also administers and monitors assigned projects from contract execution through completion and close-out. This includes reviewing financial, contractual, and project documentation; tracking expenditures, funding balances, required records, and milestones; and supporting projects funded through federal, state, local, and other public funding sources. The position prepares and maintains project records and compliance reports, provides guidance to project participants, collaborates with City staff and external stakeholders, and assists with audits, monitoring, and information requests.

Requirements

Associate’s degree in Business Administration, Public Administration, Finance, Procurement, Contract Management, or a related field. Two years of relevant experience may substitute for each year of college education lacking, or an equivalent combination of training, education, or experience.
Three years of experience in contract administration, procurement, legislative processing, compliance, public administration, or a related field.
Proficiency in Microsoft Office or comparable business software applications.
Valid State of Ohio Driver’s License.
Ability to review and interpret contracts, financial records, reports, and other documentation.
Ability to organize and manage multiple projects, priorities, and deadlines.
Ability to communicate effectively, orally and in writing.
Ability to establish and maintain effective working relationships with internal and external stakeholders.
Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.

Nice To Haves

Knowledge of governmental contracting, procurement, and legislative processes.
Knowledge of applicable federal, state, and local laws, ordinances, regulations, and administrative requirements.
Knowledge of principles and practices of contract administration, compliance, project monitoring, and financial documentation.
Knowledge of applicable laws, regulations, policies, and procedures related to public programs and funding.

Responsibilities

Prepare, review, and process legislative requests, summaries, supporting documentation, Board of Control resolutions, Consultant Review Committee documents, contract-related requests, funding documentation, and other materials needed to advance departmental matters.
Coordinate the development and processing of RFPs, RFQs, bids, professional service agreements, contracts, amendments, renewals, change orders, and other procurement and contracting documents.
Ensure required documentation is complete and obtain appropriate departmental, City, and other required approvals.
Serve as a liaison with City departments, boards, commissions, vendors, contractors, consultants, and other entities on contract, legislative, procurement, and compliance matters.
Track legislation, contracts, procurement actions, funding requests, approvals, and related assignments through final disposition; maintain records and status reports, identify outstanding requirements, and follow up as needed.
Administer and monitor assigned projects from contract execution through completion and close-out.
Review financial, contractual, and project documentation for compliance with applicable requirements.
Monitor project expenditures, funding balances, required documentation, and project milestones.
Assist with administration and monitoring of projects funded through federal, state, local, and other public funding sources.
Prepare, review, and maintain project records, reports, correspondence, and other compliance documentation.
Provide technical assistance and guidance to project participants regarding program, contractual, and documentation requirements.
Collaborate with Fiscal, Compliance, Housing, Legal, Project Management, and other City staff on project and compliance matters.
Assist with audits, monitoring activities, reporting requirements, and responses to requests for project information.
Perform other related duties as required.