Contracts Officer

City of New York•New York, NY

About The Position

The Office of Chief Medical Examiner investigates certain deaths within New York City and serves public health and impartial justice through forensic science and medicine. Guided by the values of Commitment, Accountability, Resilience, Excellence, and Service, the agency provides answers to families and communities during times of profound need. Under general supervision, with latitude for independent initiative and decision making, the Contracts Officer performs moderately difficult work purchasing goods, services, and construction and processing procurement documents and contracts. The role handles procurements of varying types and complexity, supports solicitation development and contract administration, monitors procurement progress, evaluates vendor responsibility, and advises agency staff on procurement actions and cost-effective purchasing methods. The position is designated essential and may require 24-hour availability during emergency events. Selected candidates must provide a DNA sample by swabbing. Work authorization is not required to apply but is required before employment begins. The City may be able to assist with employment-based visa sponsorship, but OCME does not guarantee sponsorship. Final appointments are subject to Office of Management & Budget approval.

Requirements

A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration, or a related field; at least eighteen months must be in an administrative, managerial, or executive capacity, or supervising professional personnel performing related duties.
Alternatively, an equivalent combination of education and/or experience, while still meeting the requirement for eighteen months of administrative, managerial, executive, or supervisory experience.
An acceptable professional procurement certification may substitute for up to one year of the specified experience; the eighteen-month administrative, managerial, executive, or supervisory experience requirement still applies.
Authorization to work in the United States is required before employment begins.
Selected candidates must provide a DNA sample by swabbing.

Responsibilities

Procure goods, services, construction, and construction-related services in compliance with PPB Rules, Comptroller’s directives, and agency procedures.
Prepare solicitation and contract documents for all procurement methods, including highly complex and specialized purchases.
Evaluate solicitation documents and work with program end users to develop solicitation requirements that conform to agency needs and federal, state, and city mandates.
Monitor assigned procurements to ensure processing continues without delays.
Use FMS, PASSPort, and other electronic tracking systems as required.
Investigate vendor responsibility using PASSPort and other resources to assess vendor capability, business integrity, and performance.
Assist in developing procedures for contract administration and procurement activities.
Prepare reports in response to requests from the Mayor’s Office of Contract Services (MOCS).
Consult with and advise the ACCO and programs on procurement actions, including cost-effective methods for obtaining goods and services.
Review vendor bid and proposal documents for conformity to solicitation requirements.
Perform special projects and related work as required.