NSU00045 - Senior Contracts Officer
About The Position
Norfolk State University is hiring a Senior Contracts Officer to manage procurement activities and contracts for goods, services, supplies, and equipment. The role determines appropriate procurement methods, develops and reviews solicitation and procurement documentation, evaluates bids and offers, supports contract awards and renewals, and helps ensure compliance with university policies and applicable state, federal, and local requirements. The officer works with university personnel, vendors, contractors, manufacturers, and end users, and maintains complete procurement and contract files for supervisory review.
Requirements
- Bachelor’s degree in business, information sciences, engineering, or a related field, or an equivalent combination of education, training, and experience.
- Experience in state procurement, contract negotiations, and administration of goods and services.
- C.P.M., CPCM, CPPB, or CPPO certification.
Nice To Haves
- VCA or VCO certifications.
Responsibilities
- Determine appropriate procurement methods and processes within established timeframes while complying with university regulations and state laws.
- Prepare justification requests for supervisor approval before obtaining written releases from mandatory sources for open-market procurement.
- Establish price reasonableness and process procurements up to delegated signature authority within established timeframes.
- Prepare solicitation drafts for supervisor review and approval within one week of the decision to issue a solicitation.
- Analyze university needs and assist personnel in a timely manner; seek vendor, contractor, and manufacturer advice about products, alternatives, and market trends.
- Help resolve departmental issues involving vendor invoicing and receiving so payments can be made within established time limits.
- Document delays and communicate issues, delays, and purchasing requirements to the supervisor and end users.
- Complete procurement files and submit them to the supervisor for review and sign-off.
- Assist university personnel and end users with evaluating and competitively procuring consumable supplies, equipment, and services, and document the procurement file.
- Analyze responses and review bids and offers for conflicts with stated terms and conditions, university policies and procedures, and the Higher Education Manual.
- Recommend bid or offer acceptance or rejection to the supervisor in accordance with applicable laws, regulations, directives, and procedures.
- Post award notices in accordance with state and university policies and procedures.
- Obtain and analyze spending data and establish term contracts to leverage the university’s buying power.
- Renew or recompete term contracts in a timely manner, with no more than one contract lapse in coverage.
- Monitor awarded contracts to ensure Contract Administrator assignment letters and evaluations are completed and included in contract files.
- Post IFBs, RFPs, informal solicitations, and other required notices on eVA, and advertise them in accordance with applicable requirements.
- Work with end users to ensure contracts comply with contract requirements and inform the supervisor of contract delays or issues.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
