Contracts Officer

City of New York•New York, NY

About The Position

The Contracts Officer works under general supervision, with latitude for independent initiative and decision-making, performing moderately difficult work purchasing goods, services, and construction and processing procurement documents and contracts for the Office of Chief Medical Examiner. The role supports the agency’s mission to protect public health and serve impartial justice through forensic science and medicine. The position handles procurements ranging from standard to highly complex and specialized purchases. It works with program end users to develop solicitation requirements, evaluates procurement documents for conformity with agency and government requirements, monitors procurement progress, and provides advice on procurement methods and related issues. The position also conducts vendor responsibility investigations, supports the development of procurement and contract-administration procedures, and prepares reports requested by the Mayor’s Office of Contract Services. This position has been identified as essential and may require 24-hour availability during emergency events. Selected candidates must provide a DNA sample by swabbing. Authorization to work in the United States is not required to apply, but is required before employment begins. Final appointments are subject to Office of Management & Budget approval.

Requirements

A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration, or a related field; at least 18 months of that experience must be in an administrative, managerial, or executive capacity, or supervising professional personnel in one or more of those fields.
Alternatively, a combination of education and/or experience equivalent to the stated education and experience requirements, including the required 18 months of administrative, managerial, executive, or supervisory experience.
An acceptable professional procurement certification may substitute for up to one year of the required experience; the 18-month administrative, managerial, executive, or supervisory experience requirement still applies.
Authorization to work in the United States is required before employment begins.
Selected candidates must provide a DNA sample by swabbing.
Availability for 24-hour coverage during emergency events may be required.

Responsibilities

Procure goods, services, construction, and construction-related services in compliance with PPB Rules, Comptroller’s directives, and agency procedures.
Prepare solicitation and contract documents for all procurement methods, including highly complex and specialized purchases.
Evaluate solicitation documents and work with program end users to develop requirements that conform to agency needs and federal, state, and city mandates.
Monitor assigned procurements to prevent processing delays.
Use FMS, PASSPort, and other electronic tracking systems as required.
Investigate vendor responsibility using PASSPort and other resources to assess vendor capability, business integrity, and performance.
Assist in developing procedures for contract administration and procurement activities.
Prepare reports in response to requests from the Mayor’s Office of Contract Services.
Consult with and advise the ACCO and programs on procurement actions, including cost-effective methods for obtaining goods and services.
Review vendor bid and proposal documents for conformity with solicitation requirements.
Perform special projects and related work as required.