CONTRACT SUPPORT SPECIALIST I - 55007169
About The Position
The Contract Support Specialist I supports delivery of state infrastructure improvement projects by tracking and processing project documentation. The position helps ensure procurement and contracting processes are efficient, compliant, and aligned with organizational goals. It is based in the Florida Department of Transportation’s District 4, Treasure Coast Operations office in Fort Pierce, Florida. The role receives and reviews contract documents, supplemental agreements, unilateral payment packages, and electronic pay quantities; coordinates document processing and funding authorizations with relevant offices; maintains construction databases and encumbrance records; tracks estimates through disbursement; supports consultant-contract work orders; and issues contractor notices to proceed. The position requires CTQP Final Estimates Level I and Level II certification within six months of hire and maintenance of those certifications thereafter.
Requirements
- High school diploma or equivalent; two years of experience in a related field may substitute for the diploma or equivalent.
- Knowledge of contract documents, supplemental agreements, work orders, pay quantities, Department specifications, and related concepts, terminology, principles, and analytical techniques.
- Knowledge of engineering design, construction, production, and/or operations.
- Skill in using engineering tools, equipment, and/or instruments.
- Skill in processing construction-related and contract-administration documents.
- Skill in using a personal computer and Department software applications.
- Ability to analyze and interpret engineering data and solve engineering-related problems.
- Ability to perform technical engineering inspections and apply engineering quantitative techniques.
- Ability to plan, organize, and coordinate work assignments.
- Ability to communicate engineering information effectively and maintain effective working relationships.
- Ability to instruct construction staff in project administration methods related to the contract modification process.
- Obtain CTQP Final Estimates Level I and Level II certifications within six months and maintain them thereafter.
- Must be a U.S. citizen or lawfully authorized alien worker; visa sponsorship is not available.
Responsibilities
- Receive contract documents, supplemental agreements, and unilateral payment packages; check them for accuracy and completeness; coordinate processing with the District Legal Department and District Construction Engineer; and enter document details into appropriate databases.
- Maintain and monitor Encumbrance Status Reports and coordinate with Work Program and Financial Services Offices to request funding authorizations for construction contract changes.
- Verify funding authorization requests against engineering procedures, Department standards, the Construction Procedures Administration Manual, and contract specifications.
- Enter and track encumbrance requests submitted to the Contract Funds Management System for authorization.
- Maintain, update, and monitor construction databases for supplemental agreements and time extension codes, produce database reports, and activate contracts in the appropriate databases for Resident Offices.
- Receive electronic pay quantities from Project Administrators and process and track estimates through Electronic Estimate Disbursement, the Financial Services Office, and the Comptroller’s Office of Disbursement; run the monthly estimate report.
- Coordinate the breakdown of Federal Participation and Non-Participation for work orders on contingency supplemental agreements for contract time extension documents.
- Enter coding into and maintain the Construction Automated Reporting System (CARS), ensuring federal participation coding is current and accurate.
- Support planning task work orders for authorization of assignments on district-wide consultant contracts.
- Issue Notices to Proceed to contractors in accordance with FDOT specifications.
Benefits
- Health insurance, with over 90% of the cost paid by the employer.
- $25,000 life insurance policy, fully paid by the employer.
- Dental, vision, and supplemental insurance.
- State of Florida retirement package.
- Ten paid holidays per year.
- Vacation and sick leave.
- Career advancement opportunities.
- Tuition waiver for public college courses.
- Training opportunities.
- Employee Assistance Program (EAP).
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
