Contract Specialist I

Wake Technical Community College•Southern Wake Campus, NC

About The Position

The Contract Specialist I supports the Contract Administrator in administering, monitoring, documenting, and coordinating the College’s contracts and agreements. The role assists with contract lifecycle activities, maintains accurate contract records, tracks key dates and vendor obligations, coordinates with internal stakeholders, and supports compliance with College procedures, North Carolina procurement requirements, and established contract management practices. The position also provides customer service to College departments and vendors and performs other job-related duties in support of the College’s goals and core values.

Requirements

Associate degree in business administration, procurement, supply chain, public administration, finance, legal studies, or a related field, or an equivalent combination of education and experience.
Two years of related experience in contracts, procurement, purchasing, business services, legal administration, or a related area, or an equivalent combination of education and experience.
Working knowledge of contract administration and contract lifecycle management principles.
Working knowledge of procurement policies, procedures, and applicable rules and regulations.
Strong organizational, time-management, follow-up, and multitasking skills, with attention to detail.
Effective verbal and written communication and customer service skills.
Ability to create, review, and edit business documents accurately using proper grammar, punctuation, and spelling.
Ability to review pricing, spending, and other basic quantitative information related to contracts and purchasing.
Proficiency with e-procurement or contract management systems and Microsoft Word, Excel, PowerPoint, Outlook, and related office technology.
Ability to prepare reports, maintain accurate records, track deadlines, and manage multiple assignments.
Ability to interpret and follow policies, procedures, contract terms, and written instructions, and identify matters requiring escalation.
Ability to establish and maintain effective working relationships with internal stakeholders, vendors, and other business partners.
Ability to handle confidential and sensitive information with professionalism and sound judgment.

Nice To Haves

Knowledge of North Carolina public procurement requirements.
Experience supporting contract administration or procurement in a public-sector, higher education, or similarly regulated environment.
Experience using e-procurement, contract lifecycle management, or document management systems.
Contract management or procurement-related training or certification.

Responsibilities

Support contract lifecycle activities, including intake, routing, execution, performance monitoring, renewals, amendments, closeout, and records management for goods, services, and IT agreements.
Review contract files and supporting documentation for completeness, accuracy, required approvals, and compliance; escalate exceptions or concerns to the Contract Administrator.
Coordinate contract reviews with departments and other stakeholders, track revisions and approvals, prepare supporting documentation, and assist with communications about contractual terms, risks, and required actions.
Assist with renewals, extensions, required justifications, and related supporting documentation.
Prepare renewal, amendment, addendum, termination, and closeout documents for review and approval.
Monitor contract requirements and milestones, including expiration and renewal dates, pricing, deliverables, performance measures, insurance or certification requirements, and other obligations.
Follow up with stakeholders and vendors and report potential issues to the Contract Administrator.
Maintain the contract repository and administration files; enter and update contract data, establish reminders and notifications, and support accurate records in accordance with applicable retention and Purchasing and Contract standards.
Prepare routine contract status reports, tracking logs, spending summaries, and other reports to support oversight, planning, and management decisions.
Coordinate logistics and documentation for post-award kickoff and contract review meetings, including agendas, action items, performance metrics, deliverables, and follow-up activities.
Provide responsive customer service to College departments and vendors and perform other job-related duties as assigned.