Contract Specialist

Rayonier

10d•Hybrid

About The Position

Rayonier is seeking a Contract Specialist to support the end-to-end contract lifecycle across purchasing, timber, non-timber revenue, and operational to keep agreements accurate, complete and moving forward. You will work closely with internal business partners, vendors, and customers to coordinate documentation, approvals, and system updates that support our operations.

Requirements

High school diploma or equivalent.
At least two (2) years of experience in accounting, contracts administration, procurement, customer service, or a business-office environment using current technology.
Working knowledge of basic accounting and business principles.
Demonstrated accuracy in reviewing documents, entering data, and following defined procedures and controls.
Strong organizational and time-management skills, including the ability to prioritize multiple requests and consistently meet deadlines.
Clear written and verbal communication skills and the ability to work effectively with external customers, vendors, and internal business partners.
Proficiency with Microsoft Office, including Outlook, Word, and Excel.

Nice To Haves

Experience supporting contracts, purchasing, vendor/customer master data, accounts payable, or revenue-settlement processes.
Experience with ERP, procurement, contract-lifecycle-management, workflow/ticketing, or timber revenue systems.
Experience reviewing certificates of insurance, contract requirements, approvals, or compliance documentation.
Associate degree or additional coursework in business, accounting, finance, supply chain, paralegal studies, or a related field.

Responsibilities

Contract preparation and routing: Review incoming requests for completeness and accuracy; select the appropriate approved template; enter scope, rates, dates, terms, coding, and other required details; and route contracts, purchase orders, sales agreements, and amendments through the appropriate approval and signature workflow.
Contract execution and administration: Coordinate with requestors, vendors, customers, Legal, Finance, Accounting, Operations, and other stakeholders to resolve questions, manage redlines, obtain approvals and signatures, distribute executed documents, and maintain complete records.
Timber Contracts: Administer timber sales and delivered-wood contracts, including stumpage, lump-sum, agreed-volume, master, purchase order, cut-and-haul, assignment/assumption, rate-card, fuel-adjustment, amendment, and harvest-completion activities, as assigned.
Purchasing and spend contracts: Support goods and services, master agreements, purchase orders, one-to-one agreements, amendments, and operational spend categories such as site preparation, planting, pre-commercial thinning, road maintenance, surveying, aerial work, cruising, boundary-line work, marketing, and construction.
Compliance and risk controls: Confirm certificates of insurance and other required documentation are current and meet contract requirements. Validate internal policy, delegation-of-authority, safety, vendor-selection, and other compliance requirements before execution.
Quality assurance and closeout: Perform peer audits, reconcile contract information across documents and systems, correct discrepancies, monitor deadlines and expirations, and complete contract closeout, harvest-completion, refund, and other follow-through activities.
System and data management: Create and maintain accurate contract, purchase order, customer, vendor, rate, and settlement records in applicable procurement, accounts payable, contract-management, and timber revenue systems. Complete timely activations, updates, extensions, closures, and status communications.
Vendor and customer setup: Process new vendor and customer requests, reimbursements, company-card and legal setups, and related master-data updates. Verify submitted information and supporting documentation and provide clear follow-up when items are missing.
Service and continuous improvement: Provide accurate, timely, and professional service; communicate priorities and risks early; maintain procedures and templates; identify recurring issues; and contribute to process, training, and control improvements.