CONTRACT SERVICES COORDINATOR, COMMERCIAL

PETERSON COMPANIES•Reston, VA

1d•Onsite

About The Position

Peterson Companies As one of the Washington, D.C. region’s largest privately owned real estate developers, Peterson Companies creates places that bring people together. With more than 60 years of experience, our diverse portfolio spans retail, residential, office, self-storage, and industrial, reflecting a long-standing commitment to thoughtful development and lasting impact across the region. Who You Are: You are an energetic, personable, and dependable individual that enjoys working for a dynamic team responsible for the management and operations of a large government campus in Herndon, VA. You enjoy working for a company that has an active culture with excellent perks that foster work life balance. You are passionate about delivering world class customer service and fostering an environment of respect and inclusivity. You enjoy engaging with a team to deliver results and meet deadlines, but are also capable of independent work product delivery. You approach challenges with a positive attitude and tactful communication.

Requirements

Bachelor’s or Associate’s degree in business, construction management, or similar field preferred.
1-3 years of experience in property management, construction, or a related field.
Must be detailed oriented, organized, and possess strong computer skills.
Proficient with Microsoft Office Suite and Adobe Acrobat
Must possess or be willing to seek and obtain a Top-Secret security clearance.

Responsibilities

Manage all recurring service contracts as assigned for the site.
Communicate and coordinate schedules with the on-site team, building staff, and tenant as appropriate.
Coordinate site access for contractors and arrange government monitors as required.
Inspect the performance of all assigned contracted services; to include communication with the team and hired contractors.
Review procedures and ensure work is being performed up to standards.
Periodical bidding of contracted services to ensure standards, pricing and best practices within industry are always attained.
Prepare and distribute contracts for signature and executed contracts for records.
Create purchase orders in Nexus Payables and review invoices for accuracy.
Administer insurance requirements and receipt of Certificates of Insurance
Scan/file documents on common shared drives and maintain organization.
Update the contract and service schedule tracking logs and present to the team on a monthly basis.
Attend department meetings and report on all upcoming service schedules.
Discuss the performance of contractors with the team during and prior to contract expirations.
Assist the Managers with budget numbers for recurring contracted services.
Assume other special activities or responsibilities that may be requested.
Willing to carry a cell phone to respond to emergencies and work weekends and off hours to support the facility as needed.